Logistics Officer at Malaria Consortium

Job Purpose

• The Logistics Officer will be responsible for general operational and logistics planning for Malaria Consortium activities in Nigeria with special focus on Abuja activities.

Scope of Work

• The Logistics Officer will support project logistics planning, implementation and regular updating.
• They will conduct general logistics and operations support in accordance with the Malaria Consortium policies.

Key Accountabilities
Travel management (40%):

• Organise and book all national and international flights based on approved Travel Authorisation Forms (TAFs)
• Organise all airport pickup and drop offs with Malaria Consortium or hired vehicles
• Provide international travelers with letters of invitation and visa support letters as required
• Prepare and coordinate the receipt of MC logistics brief for all planned travels internationally and locally in conjunction with other delegated admin personnel
• Record and submit a monthly movement tracker related to ocal and international flights based on TAFs received.
• Ensure the ‘Country Visitor Information Guide’ is up to date and accurate and available to visitors on the Malaria Consortium Intranet page
• Organise and book Abuja accommodation required by visitors or staff for work purposes.

Operations management (30%):

• Organising  general Malaria Consortium seminars/workshops/conferences including other related events as assigned
• Provide advice/support to project managers in designing and organising travel plans, events, workshops and conferences
• coordination of all logistics related procurements in line with  Malaria Consortiums standard procurement processes
• Coordinating, Organising and tracking of logistics briefs related to  MC Travel plans using flights, taxis, rental cars and/or Malaria Consortium vehicles as required .submitting documents as part of a monthly movement tracker
• managing all payment processes related to travel, logistics and event plans made on behalf of Malaria consortium
• Support on any other logistics and operations related task provided by line manager

​Fleet management (30%):

• Manage the Abuja based drivers, including planning the driver roster, driver training as required and performance reviews
• Conduct driving assessments for all new Malaria Consortium drivers in Abuja
• Ensuring that all drivers have valid driver’s licenses and have completed a valid eye test
• Ensure all Malaria Consortium vehicles in Nigeria are registered and have required vehicle insurance with submission of regular tracking tools on same
• Ensure logbooks are completed for all trips, with all logbook data collated into the Fleet monthly report for Malaria Consortium abuja office and coordinating the reports for other MC offices
• Provide monthly analysis of the fleet report to the Abuja Office Manager, including fleet costs analysis, issues and recommended actions for fleet improvements
• Manage all fuel usage and costs for Abuja based vehicle used by Malaria Consortium
• Source and book rental vehicles, following the Malaria Consortium Procurement Policy, as required to supplement Malaria Consortiums fleet needs.

Person Specification
Qualifications and Experience:

• Degree or similar qualification in Administration, supply chain management or related field
• At least 3-5 years’ experience working in an operations related role specifically in administration or event management
• Proven writing skills in English
• Ability to work effectively and sensitively with staff in other locations
• A collaborative and flexible style, with a strong service mentality
• Facilitation and coordination skills
• Excellent Microsoft skills
•  Attentive to detail
• Highly organised
• Flexible and self- motivated
• Excellent written and oral communication skills
• He/she must clearly display the ability to effectively prioritise and perform to tight deadlines.

Work-based Skills and Competencies:
Essential:

• Excellent interpersonal and communication skills
• Excellent computer skills with proficiency in Microsoft Word, Excel and Powerpoint
• Demonstrable driving skills and a valid driving license.

Salary
Competitive.