Logistics Officer (International Consultancy ) CSLT II at World Food Programme (WFP)

Job Purpose

• To contribute to daily planning and coordination of WFP logistics operations including warehousing management and monitoring of services provided by contracted external organizations to ensure cost-effective operations and that set objectives are achieved in full

Key Accountabilities (Not All-Inclusive)

• Establish reports based on logistics movements and distribute them according to requirements and prepare/maintain transport information for reporting purposes.
• Define logistics / warehouse management strategy within the WFP policies and procedures and ensure effective integration of supply chain operations at the port and warehouses. Strong cold chain experience is desirable.
• Advise on logistics management and structures and staffing levels to ensure that they are always adequate to meet the requirements of the logistics strategy.
• Manage own warehouse and third parties, checking procedures are strictly followed, coordinate with superintendent / Labour and Clearance Agents for imports / exports for foods and non-foods items / commodities and make sure quality controls are done prior to dispatches, loadings and unloading.
• Follow and guide fumigation companies about implementation of their scope of work and evaluation of their performance.
• Manage monthly physical stocks counting, operations including all logistics assets to ensure timely and cost-effective delivery of WFP cargoes.
• Identify, mobilise resources, implement and report on special logistics operations
• Manage logistics operations including all logistics assets to ensure timely and cost-effective delivery of WFP cargoes.
• Others as required.

4Ps Core Organisational Capabilities

Purpose:

• Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
• Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
• Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
• Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People:

• Look for ways to strengthen people's skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
• Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
• Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
• Create an "I will"/"We will" spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)

Performance:

• Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
• Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
• Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
• Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership:

• Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
• Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships 
• Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
• Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

Standard Minimum Qualifications

• Education: Advanced University Degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University Degree with additional years of related work experience and/or training/courses.
• Language: International Professional: Fluency (level C) in English language. 

Desired Experiences for Entry into the Role:

• Experience evaluating and selecting service providers and third parties.
• Experience identifying transportation operations risks and maintaining documentation on emergency logistics preparedness.
• Experience determining with Supply Chain actors best transport modality/timing and liaising with agents and suppliers to meet deadlines.
• Experience preparing and managing transport and project budgets.
• Experience managing integrated air, sea, and land transport operations.
• Experience supervising professional staff.
• Experience in working in insecure and difficult environments.
• Experience working with interagency partners to assess and coordinate emergency/non-emergency response.

Other Specific Job Requirements:

• Ensure the integrity of transport information and communication from Country Office and warehouse teams including commodity tracking in WFP standard systems
• Coordinate logistics and warehouse management support services in assignment. Collect information and conduct market surveys for logistics services (transport, warehousing, Fumigation, etc to assist CO in awarding competitive and cost-efficient service providers)
• Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained
• Ensure effective Landside, Transport, Storage and Handling (LTSH) management including project budgetary review and regular LTSH reviews
• Implement operational warehouse procedures and normative guidance to manage WFP's warehouse in accordance with WFP guidelines and RFQs
• In the event of food safety incidents, support investigation exercises to enable lessons learned to be documented and shared, to reduce recurrence of the incident.
• Prepare evidenced based recommendations for head of the office on tools to enable rapid response to the situations with food safety concerns
• Prepare evidenced based recommendations for senior staff on control measures to combat and reduce food commodity losses and food quality and safety issues.
• Provide trainings to WFP staff and external stakeholders on the key areas, such as quality control, food processing, loss prevention and mitigation, to build local capacity.