Logistics Officer at Grow strong Foundation (GSF)

Purpose:

• The Logistics Officer plays a vital role in ensuring the smooth and efficient operation of all logistics and supply chain activities within GSF. This includes procurement, transportation, warehousing, inventory control, and fleet management. The role ensures that resources are available where and when needed to support project implementation in a timely and cost-effective manner.

Job Responsibilities:

Procurement Management:

• Support transparent and compliant procurement processes in line with GSF and donor regulations. This includes preparing purchase requests, obtaining quotations, evaluating suppliers, and ensuring timely delivery of goods and services.

Inventory and Asset Management:

• Maintain accurate records of all organization assets and stock items. Regularly update the asset register, conduct inventory checks, and ensure that items are stored, issued, and tracked properly.

Transportation and Fleet Management:

• Coordinate vehicle movements and transportation of personnel and goods between offices and project sites. Ensure vehicles are well-maintained, insured, and used efficiently in accordance with organizational policies.

Logistics Coordination:

• Support project implementation teams by ensuring timely delivery and distribution of materials, supplies, and equipment. Liaise with field staff to identify logistics needs and provide responsive solutions.

Compliance and Documentation:

• Ensure that all logistics processes comply with GSF and donor policies. Maintain up-to-date documentation such as purchase orders, delivery notes, and waybills for audit and reporting purposes.

Vendor Management:

• Maintain a database of reliable suppliers and service providers. Conduct market surveys regularly to ensure best value for money and maintain strong working relationships with vendors.

Reporting:

• Prepare regular logistics reports, including stock movement, fuel usage, and procurement status. Share updates with management to inform operational decision-making.

Safety and Security Support:

• Support implementation of safety and security guidelines during logistics operations, especially during field missions, ensuring compliance with organizational safety standards.

Essential Skills and Qualifications:

Education:

• A Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field. Professional certification in procurement or logistics (e.g., CIPS, SCM) is an added advantage.

Experience:

• Minimum of 3 years’ experience in logistics or supply chain management, preferably within the humanitarian or NGO sector. Proven experience managing procurement, fleet, and inventory systems.

Technical Skills:

• Strong computer skills, including proficiency in Microsoft Excel and inventory management software. Familiarity with procurement tracking systems and ERP tools is desirable.
• Compliance and Documentation:
• Solid understanding of donor regulations (e.g., NRC, UN, USAID) and experience maintaining accurate documentation for audits.

Key Skills:

Organization and Planning:

• Excellent ability to plan, prioritize, and manage multiple logistics operations simultaneously under tight deadlines.

Analytical and Problem-Solving:

• Strong analytical thinking and ability to develop practical solutions to logistical challenges in dynamic environments.

Communication:

• Effective communication and interpersonal skills for coordinating with internal teams, suppliers, and external partners.

Attention to Detail:

• High level of accuracy and attention to detail in procurement documentation and stock management.

Teamwork and Integrity:

• Strong commitment to teamwork, transparency, and ethical conduct in all logistics operations.

Impact:

• The Logistics Officer ensures the efficient and transparent management of resources, directly supporting GSF’s operational effectiveness and project delivery. This role contributes to:
• Timely Project Implementation: Ensuring that supplies and logistics services reach project sites on schedule.
• Cost Efficiency: Promoting value for money and accountability through transparent procurement and logistics processes.
• Operational Excellence: Maintaining reliable systems that support effective field operations and enhance project impact.