Logistics Audit Supervisor at GUO Transport Company Limited

Job Objective(s)

• To ensure the accuracy, accountability, and compliance of logistics and financial operations by verifying daily sales, dispatch expenses, receivables, and system postings; implementing effective internal controls; and conducting comprehensive reviews of revenue remittances, spare part usage, terminal transactions, and reconciliation processes, with the goal of safeguarding assets and enhancing operational efficiency in a logistics-focused environment.

Duties & Responsibilities

• Ensure accuracy and completeness of daily sales reports from Stations
• Verify sales and expenses related to dispatch vehicles.
• Check the accuracy of logistics log entries in the Busy software.
• Monitor and ensure timely collection and accurate recording of logistics receivables.
• Analyze and report on the logistics e-ticketing system's performance.
• Verify internal parcel transactions among stations.
• Propose and implement effective internal controls for logistics services.
• Evaluate and ensure compliance with management policies at terminals.
• Ensure proper use and documentation of sensitive operational materials.
• Verify compliance of revenue remittances by cross-checking bank statements and company software.
• Identify and escalate any instances of fraud or mismanagement of funds.
• Ensure proper documentation and verification of purchased parts.
• Ensure all spare parts received are verified by a mechanic.
• Conduct cash count reconciliations and reviews for the corporate office.
• Verify disbursements to CPS in Abuja and Onitsha and expense retirements.
• Perform monthly aged analysis on uncollected logistics waybills.
• Assess the monthly performance of logistics bikes.
• Conduct monthly reviews of demurrage due and collected by stations.
• Verify lodgment transactions at various stations.
• Ensure accuracy and compliance of all logistics payment and posting transactions.
• Examine POS transactions and verify terminal lodgments for policy compliance.
• Maintain and review the POS settlement and reconciliation ledger accounts.
• Verify the accuracy and completeness of bank reconciliation statements for logistics.
• Examine company accounts and financial control systems for accuracy and compliance.

Key Performance Indicators

• Process Improvement
• Revenue Assurance
• SIMPLE & BUSY Call-over
• Reconciliation
• Quality of Work
• Inventory/Stock Management
• Audit Lapses
• Full Implementation of Audit Plan

Job Requirements
Education:

• A Bachelor's Degree in Accounting, Finance, Business Administration or related fields
• Professional certification – ICAN, ACCA, CPA, CIA or equivalent

Experience:

• Proven 2-5 years of relevant experience in internal audit, Financial control or risk management
• Hands-on experience in Accounting and Audit Software

Key Competency Requirements:
Knowledge:

• Excellent leadership and interpersonal skills, with the ability to motivate and inspire a team.
• Excellent analytical and communication skills.
• Strong knowledge of the NIPOST rules and regulations.
• Good knowledge of Audit principles and processes
• In-depth understanding of GAAP or similar accounting framework
• Demonstrate adequate exchange rate application across-borders
• Deep knowledge of Cashbook Management, and Bank reconciliation
• Ability to build rapport and cross network among Junior and Senior Staff
• Excellent leadership skills with the ability to motivate teams towards achieving operational goals.
• Exceptional problem-solving abilities with a keen attention to detail.
• Proficient in using computer software for data analysis and reporting (e.g., Microsoft Excel, PowerPoint).
• Strong analytical and problem-solving abilities, with a keen attention to detail.
• Effective communication skills, both verbal and written, with the ability to interact with stakeholders at all levels.

Skills / Competencies:

• Must have excellent interpersonal skills, be tenacious, detail-oriented, tough minded when needed, but diplomatic.
• Must be capable of working with a team
• Excellent communication, negotiation, and planning skills.
• Must be proactive and with high energy levels.
• Must be analytical, practical and have aptitude for trouble-shooting.
• High attention to detail and accuracy with the ability to work under pressure to meet tight deadlines.
• High integrity and Ethical Judgement
• Flexible in responding to new issues, process changes and system updates.