Logistics Associate at Helen Keller International

Reports To: Finance and Admin Officer/HR/Admin. Coordinator

Overall Responsibility

• Under the supervision of the Finance and Admin Officer/HR/Admin. Coordinator, the Logistics Associate will support the proper management of health supplies; ensuring timely delivery of sufficient quantities of health commodities to state, LGA, Ward and facility levels.
• He/she works closely with the finance team, Procurement Officer and HR/Admin. Coordinator to make logistical arrangements, manages state office assets, coordinate the arrangement of materials and equipment to ensure smooth operations of the State office.

Specific Responsibilities

• Arrange for hotel reservations
• Arrange office travels in collaboration with Finance Team
• Provides support to Technical / Program staff in executing programs
• Maintain Helen Keller State assets register/Asset Panda
• Arrange spaces for new employees making sure of availability of desks, chairs etc. i.e. ready for them to use on the start day.
• Coordinate the approved budget for activities making sure that materials, equipment, etc required for the activity are organized and ready for the activity.
• Assist in organizing for the dispatch of goods and equipment whenever required
• Ensure the proper filing of procurement Purchase Requisition Form (PRF)
• Maintain vehicle Log book control and filing
• Office Maintenance follow up
• Purchase of office and program consumables in collaboration with the Procurement Officer
• Prepares/Signs Good Received Note (GRN)
• Receives and Issues inventory/materials
• Maintains office supplies inventory log book/card
• Official physical inventory count
• Maintain generator logbook
• Preparation & submission of monthly fuel consumption reports.
• Receives and sends out mails and correspondences
• Properly code and label all office furniture, equipment and non-consumable inventory
• Keep track of location of all equipment and furniture by projects, including transfers between offices/staff by updating the Asset Panda using the asset transfer form.
• Keep all relevant information including, which project the property belongs, price, make, model, location, user, condition, etc.
• Carry out additional tasks, as requested by the Head of Finance and Operations and Country Director.

Qualifications

• University Degree in Business Management or accounting. Postgraduate degree in related field preferred.
• Strong numeric skills and attention to detail and quality
• Minimum of 2 years’ experience in a similar position
• Ability to work independently and take initiative
• Experience with GiveWell / USAID / DFID or other donor funded project
• Advanced written and verbal proficiency in English including business terminology.
• Excellent communication, interpersonal and organizational skills
• Ability to work in a team-oriented environment while maintaining an individual workload
• Logical and flexible approach to solving problems, especially when working under pressure
• Monitoring/assessing performance to make improvements or take corrective action