Logistics Assistant at World Health Organization (WHO)

DESCRIPTION OF DUTIES

Under the general supervision of the WHO Operation Officer and direct supervision of the Technical Officer Operations, the incumbent of the position will primarily deal with following tasks.

• Maintain an up-to-date record of all EPI fixed assets and attractive items. Supervise physical verification of fixed assets and generate collated quarterly reports from zonal logistics assistants. Maintain custody of fixed assets barcodes and accept assets in GSM while barcoding. Generate annual fixed assets movement cards based on the WHO e-manual XIII.2.
• Provide guidance on handling of nonfunctional equipment and assist with arrangements for proper disposal.
• Conduct logistics function at the country office pertaining to office and official residences maintenance and management. Follow-up with relevant Government counterpart for transactions relating to the premises.
• Support verification of radio and satellite communication equipment for tracking and billing in close consultation with radio room and radio technicians.
• Liaise regularly with zonal and state offices to monitor operations activities and report on vehicle, staff movement, facilities maintenance and security related matters from zones.
• Regularly assess logistics needs for zonal and state offices and summarize recommendations for implementation.
• Prepare a monthly report to the Operations Officer on Logistic activities across the country including fixed assets, facilities maintenance and movement of stocks, office consumables and office equipment.
• Prepare monthly inventory report with indicative analysis giving recommendations on need for replacement and/or purchase of additional equipment.
• Provide logistics support for upcoming logistics requirements as may be required.

Perform other duties assigned by supervisor

REQUIRED QUALIFICATIONS

Education

Essential:

• Completion of secondary education; preferably supplemented by a technical/self-studies in logistics management. University degree or its equivalent in Engineering or Management sciences

Desirable:

• University degree or its equivalent in Engineering or Management sciences

Experience

Essential:

• At least 8 years working experience in operations and logistics with a complex and diverse work environment, preferably an international organization

Desirable:

• At least 2 years' experience in inventory and warehouse management

Use of language skills

Essential: Proficiency in English Language

Skills

Specific skills required:

• IT Skills; Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software.