Logistics Assistant at Solidarites International

Goal / Purpose

• The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.
• In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the logistics Manager in their absence.

Main Task
Management of supplies:

• Update price lists and vendor databases
• Control Solidarites International purchase procedures
• Verify and process quote requests and IOFs.
• Compose and archive purchase folders.
• Implement purchases, monitoring adherence to validation regulations and procedures.
• Negotiate prices, deadlines and methods of delivery.
• Ensure that relationships with suppliers are monitored.

Management of vehicle fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles.
• Draw up the vehicle schedule.
• Ensure that a complete breakdown kit is available on board all vehicles.
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles.
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles.

Management of Equipment / Telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management and monitoring of IT equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of supplies:

• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories:

Human resource management:

• Assist in the recruitment process and in evaluating the members of the logistical team.
• Establish team schedules in conjunction with the logistics officer.
• Ensure or assist with logistical training.

Job Profile

• Studies: B.Sc/HND or equivalent in relevant field
• 2 years work experience.
• Experience: Desirable experience with other NGO with at least two years’ on the job experience
• Languages: English language essential, knowledge of the local language is desirable
• IT: Computer literacy (Microsoft office, PowerPoint), radio and security equipment user-knowledge
• Qualification: Result in quality orientation, teamwork and preparation, behavioral flexibility, commitment to SI Principles, Service Orientation, Space Management.

What we Offer
Salary + food & housing contribution + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by the government, festive bonus, Life insurance - covering death and permanent disability) etc.