Logistics Assistant at Malaria Consortium

Job Purpose

• To assist the Supply Chain Officer and the state LMCU in the management of SARMAAN II commodities and medicines in Kaduna, Kebbi, Jigawa, Gombe and Adamawa State offices.

Scope of Work

• The Logistics Assistant will be actively responsible for supporting an effective and efficient logistic management and inventory control system for SARMAAN II commodities and medicines in State office.
• S/he will work under the supervision of the Supply Chain Officer with the Admin Officer as dotted line Manager.

Key Working Relationships:

• The Logistics Assistant will be a member of the programme implementation team and report to the Supply Chain Officer in delivering the supply chain distribution work plan and deliverables for the SARMAAN II programme.

Key Accountabilities

• Provide support to the Supply Chain Officer and State Central Medical Stores (SCMS) and LMCU on program implementation.
• Carry out pick and pack of implementation medicines (AZM), implementation tools, training materials and visibility materials for each AZM round.
• Carry out the sorting, counting and documentation of AZM reversed to the CMS at the end of each AZM round.
• Support physical verification of commodities with vendors during receipt into the stores and before dispatch during LMD.
• Ensure delivery notes/waybills are signed and issued to vendors at the CMS during LMD
• Separates empty bottles from unused ones and ensure they are clearly labelled.
• Support the conduct of post last mile distribution POD reconciliation.
• Assist in monitoring delivery of SARMAAN II commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues.
• Support the monthly stock status assessment of all SARMAAN II commodities at the state central medical store.
• Any other duty as may be assigned by the supervisor.

Expected Deliverables

• Completes the pick and pack of SARMAAN II commodities latest 4 days to the commencement of LMD
• Collate and file CMS/duplicate copies of PoDs and all AZM transaction documents
• Reconciled post distribution stock report for non-medicine SARMAAN II commodities.
• Presents and updated report of reverse logistics to the supply chain officer 2 days after each round’s reverse logistics at the state central medical store.
• Presents a filled timesheet that is approved by the line manager (supply chain technical assistant) confirming the number of days worked.

Requirements

• A minimum of Senior Secondary Certificate Examination.
• Must be computer literate
• At least one year working experience in Commodity Logistics and supply management.
• Ability to work under pressure both in a team and independently with minimal supervision.
• Ability to work beyond normal working hours to meet urgent project deliverables.
• A collaborative and flexible style, with a strong service mentality.
• Experience in pick and pack of public health commodity is an added advantage.