Logistics Assistant at International NGO Safety Organisation (INSO)

Overall Purpose of Role:

Logistics Assistant will provide support in the implementation of Logistics related tasks and adhere to INSO Policies and procedures.

Main Duties and Responsibilities

• Arranging Airport Transfers for staff visiting and those departing
• Organizing hotel bookings when required for staff local travel.

• Obtain pricing information and ensure quotations meet required standards related to limited procurement action.
• Ensure procurement of goods and services is done following value for money principle.
• Support the planning of vehicle utilization and ensure drivers follow the regulations.
• Ensure vehicles are in good working condition- safety belts, fire extinguishers, first aid kit.
• Stock taking of consumables and provide monthly reports.
• Issue staff with consumables as and when required.
• Assist with management of the store ensure its security.
• Support the management of office and Guest house premises and ensure equipment are in good shape and properly maintained (plumber, electricity, minor works).
• Follows up the consumption and due payment of utilities, immediately flagging to the Administration Officer any issues or areas that need to be addressed.
• Ensure all assets are in good working condition and report those that need repairs.
• Support the Physical Asset Verification.

Person Specification

Knowledge, Skills and Experience 

• Bachelor’s degree in business administration/logistics and procurement, HR/Finance education or any related field.
• 2 Years’ practical experience preferably with and NGO.
• Computer literate (good knowledge of use of MS Office 365 package).
• Fluent in English (spoken and written).

Key Personal Competencies

• Strong Communication, interpersonal and coordination skills
• Attention to details.
• Ability to work under pressure.
• Ability to work in a multi-cultural environment.
• Capacity to plan and manage your own time effectively.
• Ability and eagerness to learn.
• Capacity to work effectively and efficiently with minimum supervision.
• Flexibility with respect to working hours and tasks.
• Teamwork.