Logistic Coordinator at Save The Children

Role Purpose

• This role will support the HSCM (Humanitarian Supply Chain Manager) to coordinate the setup or scale-up of emergency response logistics functions and responsibilities and may supervise and manage National logistics staff, under the supervision of the HSCM. This role will include logistics support to all BAY offices
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Scope of Role

• Reports to: Humanitarian Supply Chain Manager
• Staff reporting to this post: Assets Officer, Warehouse Officer, and Fleet Officer
• Budget Responsibilities: None.

Role Dimensions

• This role will support the HSCM to coordinate the setup or scale-up of emergency response logistics functions

Key Areas of Accountability

• Coordinate with Program Managers/Budget Holders to ensure the needed support for program implementation is given with efficiency and effectiveness.
•  Ensure that Save the Children minimum standards of logistics procedures, country, and donor policies are implemented and adhered to in the area of responsibility:
• Assets – All assets are recorded in the assets register, documentation and filing are up to date and shared the updated version with CO
• Warehouse and Stock Management – all program stocks are received in accordance with the Purchase Order specifications, properly recorded in a timely manner, preserved in mint condition, organized according to type and homogeneity, and dispatched in line with the program distribution plan
• Fleet – all transport needs are covered and vehicles and records well-maintained
• All generators are functioning and fueling is done in time. Log sheets filled appropriately
• Manage and support logistics staff including ensuring a clear division of responsibilities, clear objectives, and management of performance
• Provide logistics training and capacity building as required
• Provide support to the Humanitarian Supply Chain Manager on areas relating to budgets, technical aspects of the program, and implementation mechanisms as required

Behaviours (Values in Practice)

Understanding humanitarian contexts and application of humanitarian principles:

• Leads the development of an organizational response based on an understanding of the contexts

Achieving results effectively:

• Accountability – ensure efficient and transparent use of resources in line with Save the Children policies and procedures
• Addresses difficult situations and makes tough decisions confidently and calmly
• Maintains focus on the delivery of timely and appropriate results using available resources; identifies and acts on issues and problems in the area of responsibility

Maintaining and developing collaborative relationships:

• Establishes clear objectives with teams and individuals, and monitors progress and performance

Operating safely and securely:

• Identifies and communicates risk and threats and minimizes these for oneself and the agency
• Takes measures to do no harm and to minimize risks for partners and the communities
• Reduces vulnerability by complying with safety and security protocols set by the organization

Managing yourself in a pressured and changing environment:

• Keeps oneself emotionally stable when helping others
• Remains effective and retains perspective in the face of difficult or demanding situations
• Maintains ethical and professional behavior in accordance with relevant codes of conduct
• Plans, prioritizes, and performs tasks well under pressure
• Takes responsibility for own work and impact of actions

Leadership - Action; Thinking; Self; Inspiring; Developing Others:

• Delivers results and always acts with the beneficiaries in mind
• Anticipates current and future needs
• Tailors communication style to certain audiences
• Demonstrates approach-ability and trust by listening carefully to others and valuing their contributions, and making others feel comfortable by being open and honest about their thoughts and feelings

Qualifications and Experience

Essential:

• Candidates should possess a Degree in Logistics or an equivalent field
• Minimum of 5 years post NYSC experience in logistics management in the NGO sector, within complex/large-scale country programs, and in emergency response/humanitarian environments
• Proven experience in all technical areas of logistics operations including transport/distribution, warehousing and stock management, fleet management, asset management, and security
• Experience working in remote field bases with limited infrastructure
• Experienced in managing and supervising others in logistics
• Ability to synthesize and analyze information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management, and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities
• Cultural awareness, with strong written and spoken communication and interpersonal skills in English

Desirable:

• Technical experience/training in specific areas of logistics e.g. fleet mechanics, IT/communications networks
• Technical experience/knowledge in specific types of humanitarian intervention eg Health, WASH, Food Security
• Working knowledge of the local language(s).