Litigation Officer and Administrative Assistant at Fosad Consulting

Location: Victoria Island, Lagos

Job Summary

• The primary responsibility is to provide administrative and purposeful support to the legal team and enhance office effectiveness.
• The position consists of general administrative tasks in the firm, including filing legal documents, handling client communication and maintaining time records.
• Your activities may include completing paperwork, setting appointments and meetings, and managing reception duties.

Key Responsibilities and Duties

• Proactively assist Fee Earners with various tasks and provide administrative support on a daily basis for multiple initiatives and project by taking responsibility for data identification, collection, processing and transfer.
• Obtain due diligence materials, such as title information and documents, CAC filings, corporate certificates of good standing, etc.
• File applications, pleadings, motions and other court processes at various courts and arrange service of same when required.
• Draft emails, letters, formal agreements and other binding documents and correspondence as dictated by Fee Earners.
• Foster strong relationships with colleagues, fee earners, clients, managers, and other internal and external parties.
• Keep cases organised by establishing and organising files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with Fee Earners.
• Ensure all systems and tracking spreadsheets are updated accurately on a timely basis with actions and interactions with clients, debtors and third parties.
• File relevant applications to obtain certified true copies of rulings and judgments at various courts.
• Implement and improve upon administrative processes for more efficient workflow.
• Proactively work to maintain up-to-date knowledge of current best practices, legal requirements, procedures, solutions, and emerging technologies.
• Oversee and maintain organised filing procedures for client lists, legal materials, case files and other documentation.
• Assist in research as dictated by Fee Earners, analyse and compile data.
• Answer telephone calls, resolve client concerns when possible, greet and entertain clients when they wait to meet with Fee Earners.

Business Development:

• Attract additional business from new and existing clients.
• To work with others to develop the business development department with a view to ensuring the department can spot, identify and follow through business development opportunities.
• To attend and represent the firm at marketing/networking events to bring in new business.

Requirements

• Candidates should possess an HND, OND / B.Sc with 2 - 4 years work experience.