Legal Administrative Assistant at Adker

Job Type: One year Contract

Job Description

• The primary job description is to act as the Legal Administrative Assistant to the General Counsel and the Legal team.
• Provision of legal office and secretariat administrative support to the General Counsel  including but not limited to the recording and retrieving of legal drafts, files, documents and templates
• Assist in proper coordination and safe custody of agendas, minutes books; resolutions, statutory registers, legal instruments, title documents, contracts, corporate policies, process manuals and follow- ups etc. for the Dept.
• Organizing and maintaining documents in both paper and electronic filing system for the Dept.
• Implementing procedural/administrative systems of the department as directed by the General Counsel.
• Processing of external solicitors invoices for payments and record keeping
• Assist with proper diarizing and timely follow-ups in order to ensure effective monitoring of Litigation and Contract Management by the Legal Dept.
• Assist in the administration of searches in respect of companies and landed properties etc.
• Assist to conduct legal research in rendering accurate legal opinion and high standard of commercial practice
• Co-ordinate the administration of the Legal Library, update and keep record of books.
• Ensure that the filing system is updated and properly serialized. Assist with proper documentation/ record keeping of all matters.
• Assist in preparations for Board meetings, AGM and other Company meetings. Also assist in collation of Board Papers and issuance of notices for meetings.
• Maintain list and addresses of Directors, Audit Committee, Shareholders’ Association and prepare allowances and entitlements due to same.
• Collate and prepare shareholder queries for onward transmission to the registrars.
• Assist in Legal research to enhance company compliance and collate quarterly reports.

Qualifications

• LLB, BL is compulsory
• Minimum of 3 years post call to bar experience
• Professional qualification from the Institute of Chartered Secretaries will be an added advantage.
• Good written and oral communication skills
• Strong computer Skills especially Excel, word, power point and email applications
• Ability to prioritize with excellent time management skills
• Good attention to detail
• Good interpersonal skills