Junior Office Manager at Noemdek Limited

Details

• Junior Office Manager ensures the smooth running of the office on a day-to-day basis and may manage a team of administrative or support staff.

Job Responsibilities

• Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Maintains office IT infrastructure – networking, storage, internet, computer hardware, software installation etc.
• Ensures a smooth and adequate flow of information within the company to facilitate other business operations.
• Monitors inventory of office supplies and the purchase of new requests with attention to budgetary constraints.
• Plans and coordinates administrative procedures and devises ways to streamline processes.
• Supports the HR unit by recruiting, selecting, orienting, and training employees.
• Supports staff performance improvement by coaching, counselling, and disciplining employees; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.
• Oversees facilities services, maintenance activities and tradespersons, security personnel and outsourced services (e.g electricians).
• Ensures all staff and visitors adhere to health and safety policies

Qualifications

• Bachelor’s Degree with at least 2-3 years of relevant experience.
• Possess outstanding project management skills and have the ability to work in a fast-paced, team environment and manage multiple priorities, projects and deadlines.
• Comprehensive knowledge of basic bookkeeping/finance and database management.
• General willingness to engage in a broad range of activities to support organizational requirements.
• Detail-oriented self-starter who can work independently, can communicate well, is proactive, and has the ability to present solutions and anticipate needs will be successful.