Junior Accounts Officer at Buckler Ordnance Systems Limited

Job Description

• Manages an accurate financial administration (creditors, debtors, salary administration, ledgers) and monitors the cash flow, the goods flow, accounts, and other financial transactions accurately.
• Creates and manages the Chart of Accounts.
• Develops control policies and processes.
• Prepares estimates, invoices, and purchase order.
• Responsible for the preparation of Monthly and Annual budgets.
• Analyzes financial discrepancies and ensures all discrepancies are discussed and resolved with the concerned department.
• Reports unsolved discrepancies to the Line Manager.
• Ensures all invoices for OPEX and CAPEX (goods, services, utilities and investments) are coded and booked accurately.
• Ensures the invoices are controlled and approved by the line management, before processing in the bookkeeping system.
• Sets up a monthly report.
• Post all expenses and receivables daily.
• Prepares monthly management and accounting reports.
• Maintains and updates product/service list and pricing on QuickBooks.
• Work in collaboration with Operations with respect to BOMs, to maintain an accurate Cost of goods and pricing of products and services on Quickbooks to reveal actual profit margin
• Follows up with the Business Operations Manager on outstanding payments from Clients and sends reminders on Quickbooks.
• Maintains accurate data of approved vendors on Quickbooks and prepares Purchase Orders
• Monitors and updates Inventory list on Quickbooks
• Verifies payroll and ensures in collaboration with HR, that salaries are paid to the B.O.S employees on time
• Uploads approved payments on Company Internet Banking platform
• Maintains cordial and professional relationship with Company’s bank relationship officers
• Responsible for transacting with company’s Bank accounts.
• Ensures the right VAT administration & Federal Tax is applied in the company.
• Oversees the administration of petty cash funds and reimbursement after approval by the CEO.
• Manages financial liabilities of the company, especially with respect to correspondence with our Bankers
• Manages the invoices for company projects and sends estimates and invoices to clients.
• Maintains company asset register.
• Manages the receipts and deposits of cash and bank transactions, including foreign transfers, to ensure the accuracy of BOS’ financial position.
• Manages processing of invoices, prepares cheques, monitors payment terms, and maintains appropriate records.
• Ensures that the financial management reports are produced on a timely basis.
• Manages all State and Federal tax receipts.
• Makes timely payment to the tax authorities after approval by the Line Manager and maintains a good relationship with the tax authorities.
• Carries out price verification
• Other duties as assigned.