Junior Account Officer at Havenhill Synergy Limited

Job Objectives

• Ensure timely, accurate and complete payments are done in line with payment schedule
• Ensure all tax returns are done in compliance with tax regulations and statutes.
• Ensure the Fixed Assets Register on quickbooks are accurate and correctly represent Havenhill’s and location of Fixed Assets with depreciation and book values accurate.
• Ensure all filling are done sequentially, with complete documentation and all records are safely preserved

Principal Responsibilities and Accountabilities

• The role will include, but not be limited to the following responsibilities and accountabilities:

Payments, Cash and Bank Management

• Plan weekly payment plans, bearing in mind due dates, bank account balance and separating funding in line with budget provisions.
• Identify and confirm budget provisions for amounts payable and make recommendations to the finance Manager.
• Ensure completeness of support documents before initiating payments
• Ensure payments are done from the correct bank account, whilst ensuring adequate funding of the bank account
• Advise all payment beneficiaries of details of payment within a day after each payment run.
• Ensure correct posting of all payments in vendor accounts or in the correct expense GL within 2 days after each payment run
• Attend to all bank reconciliation issues

Staff Advance

• Ensure approved staff advances are promptly disbursed, disbursements recorded (within 2-day of payment).
• Ensure all retirements are done in line with Havenhill’s policy
• Reporting and Budgeting
• Provide support to the Finance manager in the preparation of the monthly, quarterly, bi-annual and annual report.

Fixed Asset Administration

• Maintain a fixed asset register
• Ensure that all assets are properly identified, tagged and recorded in the accounting system
• Ensure clear separation, recording and accuracy of all fixed assets in the accounting ledger and fixed assets register. In that both the accounting ledger and the fixed assets register are reconciled and carry the same balance.
• Ensure timely and proper tracking and documentation of movement of fixed asset

Tax Returns and Management

• Prepare monthly WHT and VAT schedules for both FCTIRS and FIRS
• Ensure tax remitted is acknowledged by the authorities and uploaded on their electronic mediums
• Ensure all tax receipts are promptly collected from the revenue authorities and/or their agents
• Provide support (documents, explanations and assistance) for all tax audits and reviews

Additional Responsibilities

• Take responsibility for own continuous professional development by proactively identifying and participating in formal/informal learning opportunities
• Perform any other duties as required by the Financial Manager

Qualifications, Skills & Experience

Essential

• Bachelor’s Degree in accounting/finance from a reputable institution
• Minimum of two years (post NYSC) work experience in Finance department
• Sound IT skills including knowledge and experience of Excel, Word, PowerPoint and Outlook
• Strong verbal and written communications skills
• Ability to meet tight deadlines in a fast-paced environment
• Works well independently and as part of a team
• Ability to deliver results with low levels of supervision
• Very high level of attention to detail and accuracy
• Strong interpersonal skills
• Strong time management and planning skills