Inventory Supervisor at Tokiye Integrated Medical Services

Role Summary

• The Inventory Supervisor will be responsible for managing, tracking, and optimizing all project materials, equipment, and consumables.
• The role ensures accurate recordkeeping, proper material issuance, and adequate stock levels to support uninterrupted project execution.
• Working under the coordination of the head of procurement, logistics and supply chain, the Inventory Supervisor will maintain inventory accuracy, ensure zero stockouts of critical materials, and maintain full traceability of all inbound and outbound items while adhering to safety and documentation standards.

Key Responsibilities
Inventory Control and Documentation:

• Maintain up-to-date records of all materials, equipment, and supplies received, stored, and issued.
• Conduct daily and weekly physical stock counts, reconciling with system records to maintain accuracy.
• Establish and enforce proper documentation procedures for receipts, transfers, and usage of materials.
• Ensure that all materials are properly labeled, stored, and easily traceable by batch, type, and usage area.

Material Tracking and Reporting:

• Track materials from procurement through delivery and issuance at site, ensuring full visibility and accountability.
• Generate inventory status reports and consumption summaries for management and project coordination teams.
• Monitor reorder levels and notify procurement/logistics teams to replenish critical items before stockouts occur.
• Track order fulfillment and coordinate with suppliers to ensure timely deliveries.

Warehouse and Site Store Management:

• Supervise day-to-day operations of the site warehouse, including receiving, storage, and issuance of materials.
• Implement best practices for warehouse organization, cleanliness, and safety compliance.
• Monitor material handling and loading/unloading to prevent losses or damage.
• Ensure proper segregation of materials for construction, MEP, and equipping phases.

Coordination and Process Optimization:

• Work closely with procurement, logistics, and construction teams to align inventory levels with work schedules.
• Support cost control by identifying slow-moving or excess stock and recommending corrective actions.
• Participate in monthly coordination meetings to align material forecasts with upcoming project phases.
• Support digitalization of inventory tracking systems for transparency and auditability.

Compliance and Audit Readiness:

• Ensure compliance with company inventory policies, audit requirements, and safety regulations.
• Prepare documentation and assist internal/external auditors during inventory verification exercises.
• Maintain zero tolerance for material loss, pilferage, or undocumented transfers.

Required Qualifications

• Education: Bachelor’s degree or Higher National Diploma (HND) preferably in Supply Chain Management, Business Administration, Accounting, or related field. Candidates without a related degree may be considered if they possess ≥7 years of proven hands-on experience in inventory or warehouse supervision on construction or industrial projects.
• Experience: Minimum of 7 years inventory management experience, preferably in construction, healthcare, or engineering environments.
• Strong understanding of inventory control systems, material handling procedures, and documentation requirements.
• Familiarity with inventory management systems, or Excel-based tracking tools.
• Excellent organizational, analytical, and communication skills.
• High integrity, attention to detail, and strong commitment to accountability.

Skills and Competencies:

• Strong data management and recordkeeping ability.
• Effective coordination with procurement, logistics, and site teams.
• Ability to work independently under supervision and deliver timely, accurate reports.
• High level of discipline and ownership of materials on site.
• Problem-solving mindset and proactive approach to inventory optimization.