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  • Posted: May 14, 2021
    Deadline: May 21, 2021
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  • Phase3 Telecom is Africa’s leading aerial fibre optic network infrastructure provider, delivering world class connectivity and network solutions to the continent’s largest telecoms networks and IP providers, as well as a growing number of businesses and homes. Incorporated in 2003, Phase 3 was licenced as a national long distance operator to p...
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    Internal Services Manager

    Department: Corporate Administration
    Reports to: Head, Corporate Administration
    Supervises: Office Assistants

    Role Summary

    • The job holder will oversee general maintenance of the work environment at the Corporate Headquarter and Head Office Annex, coordinate purchase of materials/Office items, and manage the affairs of the front office.

    Key Responsibilities
    General Office Environment:

    • Handles repairs and maintenance of office buildings and other infrastructures.
    • Management of all staff accommodation.
    • Handle office and space allocation to effectively accommodate all staff.
    • Oversee the supervision of cleaners and gardeners towards ensuring a clean and tidy work environment both at the Head office and Head- office annex.
    • Handles payment for regulatory bills
    • General Office Purchases:
    • Engage with vendors on the purchase of all office-related items upon request from user department(s) e.g furniture, cartridges, and deliver same to user departments.
    • Review contracts with suppliers/service providers to obtain the best price and value for the business.
    • Process purchases, repairs, and maintenance requests for site locations.

    Insurance Management:

    • Conduct market surveys on product trends.
    • Maintain relevant documentation for company assets
    • Make claim entries with relevant documentation and follow through to ensure payment within a timeline
    • Ensure compliance with all policy requirements

    Front Office Functions:

    • Create a welcoming ambiance ensuring visitors are comfortable and promptly attended to by relevant officers.
    • Maintain a clean and professional work environment.
    • Ensure smooth running of operations at the front office working smartly to avoid overcrowding the front area.
    • Maintain decorum at the front office at all times avoiding loud conversation and discussion of internal issues.
    • Maintain a courteous cordiality with clients/suppliers and visitors to the Company.
    • Assign office assistants to escort visitors to relevant offices.
    • Ensure general telephone inquiries are answered courteously and professionally; promptly directing enquiries and phone calls to appropriate personnel.
    • Takes overall responsibility of renewal fees of utility services e.g PHCN, DSTV etc
    • Responsible for Water supplies, Newspaper, Top Card reload e.t.c
    • Manage contents of first aid boxes at the front office.
    • Process rent payments for all Company occupied property.
    • Maintain filing and record-keeping system for the CA department.
    • Purchase stationery items and supply same to departments as needs arise.

    Others:

    • Management of Food vendors and general ambiance of the staff cafeteria.
    • Conduct market surveys as well as update the master pricing template and vendor database.

    Required Skills:

    • Strong verbal and written communication skills
    • Problem-solving skills
    • Proactivity approach
    • Excellent attention to detail
    • commercial awareness
    • Strong interpersonal skills
    • Ability to consult with stakeholders
    • Analytical skills
    • Good decision-making skills
    • Strong negotiation skills
    • Strong leadership capabilities

    Method of Application

    Interested and qualified candidates should send their Cover Letter and CV to: [email protected] using the job title as the subject of the mail.

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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