ICRS Database Assistant at Committed To Good (CTG)

Vacancy ID: VAC-34721

Overview of position

• Under the overall supervision of the DDRR Program Manager & under the direct supervision of the ICRS Program Officer, the successful candidate will provide data management support, data entry & data quality control for the DDRR database activities across the DDRR program.

Role Objectives

• Provide database management support & technical assistance for DDRR profiled data & clean the data for the data migration exercise.
• Assist in troubleshooting & resolving issues related to the database, applications, software used for data capture, equipment & network to ensure systems run smoothly.
• Participate in data collection, data entry & maintenance of program related databases & files.
• Generate timely reports from the database based on the project’s requirements.
• Support in training & ensure the successful completion of duties by consolidating backlog data from staff & directly involved in data entry to maintain the quality of data entered into the ICRS database system.
• Implement our clients control modalities to ensure the proper completion of data entry.
• Perform daily backups of the database.
• Conduct data quality checks & data cleaning.
• Document user requirements & develop SOP for tools used in data collection.
• Provide support for data quality checks & data cleaning.
• In close coordination with the relevant Senior Information Management Assistant, ensure the proper implementation of information updates before, during & after data profile processing & cross checking, especially in cases where field data verification is required.
• Perform any other duties as may be required.

Project reporting:

• This role will work under the direct supervision of the ICRS Programme Officer and under the overall supervision of the DDRR Programme Manager.

Key Competencies

• College Diploma in Computer Science, Information Technology, Computer Engineering, Data Science or related field of study with 4 years of relevant experience in software management & database management or university degree in the same fields of study with 1 year of relevant experience in database management.
• Experience in Microsoft Office, Microsoft SQL, Windows / web based developed applications is required.
• Previous experience working with an international organization.
• Personal commitment, efficiency, flexibility & drive for results.
• Ability to work effectively & harmoniously within a team of colleagues from varied cultures & professional backgrounds.
• Capable of working under stressful conditions.
• Demonstrated ability to maintain accuracy & confidentiality in the performance of assigned duties.
• Actively shares relevant information.
• Clearly communicates & listens to feedback on, changing priorities & procedures.
• Proactively develops new ways to resolve problems.
• Provides constructive feedback to colleagues.
• Adjusts priorities & plans to achieve goals.
• Delivers optimal IT solutions within defined resource parameters.
• Correctly applies knowledge of specialized IT disciplines.
• Identifies issues, opportunities & risks central to responsibilities.
• Incorporates gender related needs, perspectives & concerns & promotes equal gender participation.
• Treats all colleagues with respect & dignity.
• Works effectively with people from different cultures by adapting to relevant cultural contexts.
• Actively contributes to an effective, collegial & agreeable team environment.
• Takes joint responsibility for team's work.
• Learns about developments in available technology.
• Proactively identifies & advocates for cost efficient technology solutions.
• Understands applicability & limitation of technology & seeks to apply it to appropriate work.
• Fluency in English & locally spoken languages.
• Experience in ICRS activities.
• Keeps strict confidentiality when required.
• Ability to work independently & with minimal supervision.
• Accepts & gives constructive criticism.
• Meets deadline, cost & quality requirements for outputs.
• Identifies the immediate & peripheral partners of own work.
• Establishes & maintains effective working relationships with partners.
• Identifies & monitors changes in the needs of partners, including donors, governments, vendors & program beneficiaries.
• Keeps abreast of developments in own professional area.
• Clearly communicates & listens to feedback on, changing priorities & procedures.
• Listens effectively & communicates clearly, adapting delivery to the audience.
• Articulates vision to motivate colleagues & follows through with commitments.
• Sets clear & achievable goals consistent with agreed priorities for self & others.
• Identifies issues, opportunities & risks central to responsibilities.
• Works effectively with people from different cultures by adapting to relevant cultural contexts.
• Actively contributes to an effective, collegial & agreeable team environment.
• Works effectively with local authorities, stakeholders, beneficiaries & the broader community to advance country office or regional objectives.
• Effectively applies knowledge of DDRR issues within organizational context.
• Delivers set objectives in strict deadlines.
• Has knowledge of administrative & procedural aspects of reintegration & reconciliation.
• Understands procurement principles, processes & standards.

Team management:

• This role has no team management responsibility.