Human Resources Specialist at DAI

Report to: The Director of Finance & Administration
Supervise: The Human Resources Assistant

Background

• The purpose of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State”) Activity is to increase the accountability, transparency and effectiveness of selected state and local governments (LGAs) in Nigeria.
• This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary).
• State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers and building on locally-derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.

Position Objectives

• The Human Resources Specialist will assist the Director of Finance & Administration in the day to day operations of State2State Human Resource Management and act as key liaison for all national HR and Contracting matters.

Responsibilities
The Human Resources Specialist will;

• Develop and monitor overall HR strategies, systems, tactics and procedures across the project.
• Nurture a positive working environment.
• Liaise with DAIN on payroll and benefits management, including collating of monthly timesheets and updating labor trackers, and report any complications to the DFA for resolution.
• Assess employees’ training needs and lead the actualization of the agreed training protocol.
• Ensure that DAI-S2S comply with local laws in the organization’s HRM (e.g. statutory deductions, remittances, gender issues, holidays, insurances, etc.).
• Act as first point of reference on queries from the state offices regarding Human Resources Management hence proactively shaping its response to its staff and workplace challenges.
• Undertake regular visits and field queries from the States to develop capacity and ensure implementation of the DAI/S2S Field Operations Manual across the States.
• Oversee all HR related issues such as contracts of locally Engaged Staff (LES), interviews, job descriptions, recruitment, staff confirmations, processing staff leave including leave travel allowance (LTA) and confirmation for monthly salaries.
• Manage leave records and leave requests for the State2State Activity.
• Lead workforce planning and recruitment operations and managing internal and external talent suppliers in consultation with S2S management.
• Advise S2S management on organizational HR policy matters such as equal employment opportunity, sexual harassment, disputes resolution, employee’s disengagement, and administering disciplinary procedures and recommend needed changes.
• Oversee the maintenance of staff files/records and compile statistical reports concerning personnel-related issues.
• Oversee induction for new hire and other relevant contractual arrangement with DAIN Business Resources.
• Conduct exit interviews to identify reasons for employee resignation.
• Collate required data, update information and documentation for the health insurance scheme and group life insurance scheme.
• Develop position descriptions and maintaining all position descriptions of staff.
• Supervise the process leading to the conduct of annual staff performance appraisals across all states and support the line managers to see to its logical conclusion.
• Any other task required.

Key Performance Indicator

• Staffing efficiency, including hiring managers’ satisfaction
• Turn-around time for resolving personnel issues
• Rate of recruitment
• Consistency in the regularity of salaries and other remunerations
• Employee retention rate

Minimum Requirements

• University Degree or an HND in HRM, Economics, Administration, Sociology, Psychology, Philosophy, Public Policy/Administration or other similar discipline.
• Minimum of 7 years’ working experience in Human Resources.
• A people orientated and results driven attitude.
• Experience with HR metrics.
• Excellent communication skills, including active listening, negotiation and presentation skills.
• Competence to build and effectively manage interpersonal relationships at all levels of the company.
• In-depth knowledge of labor law and HR best practices in Nigeria.
• Excellent English language skills.
• Functional independence with the initiative to manage high-volume workflow.
• Skills to interact with diplomacy and tact, and follow up on requests in time and efficient manner.
• Very good knowledge of Microsoft Suite (especially Excel, Access, PowerPoint and Word).
• Willingness and ability to travel, and to work long hours when necessary.
• Membership of a HR professional body, or an in-view status of membership will be an advantage