Human Resources / Operations Assistant at Navanti

Department: Operations
Project / Team: USAID/Nigeria MEL Support Activity

Background

• Navanti has a need for a HR/Operations Assistant to support our USAID / Nigeria Monitoring, Learning, and Evaluation (MEL) Support Activity Team in Abuja, Nigeria.
• Under the supervision of the HR Specialist / Operations Manager (HRS / OM), the HR / Operations Assistant will support the recruitment and employment processes for long and short-term staff.
• S / he will support the administrative aspects of office management, to include travel, procurement and logistics support for Navanti's MEL support activities in Nigeria.

Core Responsibilities

• Supporting the recruitment processes including review of applications; scheduling of interviews and sending out invitations to candidates.
• Supporting with collating required due diligence documentation for successful candidates and conducting background checks required including terror screening checks.
• Assisting in drafting of consultant contracts.
• Working closely with the HRS/OM to maintain all personnel and consultant records.
• Collating approved timesheets, invoices and certification of deliverables from consultants' managers; reviewing and filing off before passing to finance for processing.
• Ensuring that copies of asset issuance forms are in staff files and any asset movement is properly recorded in the asset register and kept on file.
• Under the guidance of the HRS/OM, provide required administrative support for all MEL Support Activity events and activities.
• Support in ensuring office equipment and facilities are in good working condition at all times and escalating any faults.
• Ensuring optimum inventory quantities, by conducting regular inventory checks, avoiding stock outs and timely ordering of supplies.
• Supporting the HRS/OM to carry out Quarterly assets' verification and monthly reporting of assets condition.
• Assist in tagging of assets and maintenance of the assets register by updating it in line with Navanti guidelines.
• Support the HRS/OM with monitoring vehicle and generator logs and generating monthly vehicle and generator utilization reports
• Alongside the HRS/OM, maintain an up-to-date register of preferred vendors and conduct periodic performance evaluation of same.
• Assisting in vendor contract management processes, including but not limited to monitoring deliverables, custody of related documentation and timely renewals etc.  
• Maintaining the petty cash and related processes.
• And any other duties that may be assigned from time to time.

Necessary Qualifications

• University Degree or its equivalent in Human Resources Management, Business Administration, Public Administration, Psychology or Social Sciences.
• Minimum of 2 years' work experience in HR/administration/office management.
• Basic level skills in Microsoft Office Suite, and comfortable in a Windows PC environment.
• Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
• Good organizational and planning skills.
• Ability to prioritise and manage a variety of activities with attention to details in a fast-paced environment.
• Ability to manage high volume and sensitive workflow and complying with confidentiality of HR records.