Human Resources Officer at First Ally

Job role 

First Ally Trust Microfinance Bank Human Resources and Admin Officer providing HR and Administrative support to the department. 

Duties and responsibilities 

• Supports recruitment by posting job ads, shortlisting candidates, co-ordinating interviews and support the overall recruitment and hiring process. 
• Supports the documentation, orientation and onboarding of new employees. 
• Conducts verification, background and reference check on all employees within seven (7) days of resumption. 
• Process payroll, pension and benefits in compliance with policy. 
• Implements the vacation calendar and ensure compliance. 
• Supports the performance appraisal process and employment confirmation. 
• Manages the approved training calendar and co-ordinate training activities. 
• Maintains an efficient document management system. 
• Maintains updated personnel records. 
• Co-ordinate employee enrolment in benefits programs such as health insurance, group life insurance, pension etc. 
• Provides assistance and information to employees on HR related matters.  
• Prepares reports on HR indices and personnel activities. 
• Maintains an updated HR database. 
• Manages exit processes including exit interviews and payments of terminal benefits. 
• Coordinates all HR events. 
• Plan and coordinate administrative procedures and systems.  
• Monitor inventory of office supplies with attention to budgetary constraints. 
• Monitor costs and expenses.  
• Develop and maintain an efficient filing and archive system. 
• Liaise with service providers and vendors.  
• Responsible for ensuring facility management, including utility operation and maintenance across all branches. 
• Guide and ensure compliance with all local and laws of the Federal legislation. 
• Prepare periodic reports on administrative activities. 
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. 
• Perform any other duties as may be assigned by Management. 

Qualifications 

• HND/BSc/ in Human Resources or social sciences  
• Evidence of completion of Microfinance Certification program.  
• Knowledge of human resources processes and best practices 
• A strong working knowledge of employment laws and HR regulatory compliance 

Skills 

• Strong leadership, supervisory and people management skills 
• Excellent interpersonal skill 
• Aptitude in problem-solving 
• Excellent negotiation and communications skills
• Administrative and managerial skills 
• Analytical ability and strong attention to detail 
• Excellent verbal and written communication skills
• Must be able to prioritize and plan work activities as to use time efficiently 
• Proficient in the use of MS Office suit