Human Resources Information Systems Assistant (Recruitment Assistant) at African Development Bank - AfDB

The Complex

• The People and Talent Management Complex (PTVP), will retain overall responsibility for attracting, developing, motivating, and retaining a strong complement of professionals, support staff and contingent staff to deliver the business of the Bank into the future.
• The PTVP Complex is responsible for ensuring effective systems and controls for people and talent management from talent sourcing to retirement.
• The PTVP Complex is also responsible for the effective administration of the Bank’s benefit plans (medical and staff retirement) and ensuring the financial sustainability of these plans.

The Hiring Department / Division

• The Human Resources Operations, Recruitment & Client Services Department (PTCS) focuses on interfacing directly with staff clients through integrated client services to internal and external stakeholders (through HR Operations, Recruitment and Talent Acquisition, HR Business Partnering, and Staff Engagement initiatives).
• This will help the Bank to achieve its strategic agenda through attraction, development, engagement, motivation and retention of a best-in-class workforce.
• The core mandate of the PTCS.1 Division is to provide Client Managers and staff excellent People Management solutions in response to their business needs; help foster the work climate conducive for accelerated business delivery in the areas of the High 5s agenda.The Division provides clarity on HR policies, processes, and programs to empower line managers to better manage people to deliver on the business.  

The Position

• Under the general supervision of the Recruitment Officer, and working closely with recruitment team members, HR Business Partners (HRBPs), HR Shared Services colleagues, the Short-Term Staff will support recruitment related activities including data collection, data management, data analysis and reporting. S/he will also be expected to take active part and provide support to the entire recruitment process from advertising up to the end of the process.

Key Functions
Vacancies and Positions Management:

• Assist the preparation of Vacancy Notices through liaising with Language Services for translation;
• Post and track vacancies on the e-recruitment platform;
• Manage the application process via e-recruitment platform;
• Attend to queries from clients in a timely manner.

Data Monitoring, Analytics and Reporting:

• Set up systems, databases and processes for collection of data on recruitment related activities;
• Compile and maintains statistical records on recruitment at each stage of the cycle, analyzing data and producing statistical reports that reflect current recruitment activities/status;
• Produce reports as needed by various internal clients, including dashboards for Senior Management;
• Capture and enter data into HRIS;
• Produce ad-hoc reports as requested;
• Provide support on HRIS upgrades and testing;
• Respond to HRIS data inquiries and requests from different team members.

Audit and Compliance:

• Execute duties in line with set rules, policies, procedures and standards;
• Assist the Recruitment Officer on compliance matters through executing activities in line with the Banks regulations, policies, procedures and standards;
• Assist or provide support on audit related activities.

Other Recruitment related tasks:

• Filing of recruitment related information and documents;
• Support reference and background checks;
• Support the preparation and management of offers;
• Liaising and following up on appointments with HR Administration;
• Perform any other duties assigned by the supervisor

Competencies (Skills, Experience and Knowledge)

• A minimum of Bachelor's Degree in Human Resources Information Systems, Computer Science, Information Technology or related field;
• Minimum of five (5) years of relevant experience in Human Resources Information Systems or similar environment;
• Knowledge of HRIS and ATS systems and practices;
• Knowledge of computer database systems;
• Knowledge of general human resources management is essential.
• Ability to meet strict deadlines and work under pressure;
• Ability to multi-task within a multidisciplinary and multicultural team;
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.
• Excellent knowledge of the use of standard software (Word, Excel, Access, PowerPoint, and web tools);
• Excellent knowledge of Excel and Power BI;
• Knowledge of SAP or other IT systems used in the Bank will be an added advantage.