Human Resources Assistant at GUO Transport Company Limited

Job Summary

• The HR Assistant provides administrative and operational support to the Human Resources Department in the effective management of staff across all units of GUO Transport & GUO Logistics, including drivers, operations staff, and administrative personnel.

Responsibilities

• Assist in job postings, candidate shortlisting, and interview scheduling
• Coordinate onboarding processes for new hires and ensure completion of documentation (CVs, credentials, guarantor forms, medicals, etc.)
• Prepare employment letters and onboarding materials
• Maintain accurate and up-to-date employee records (both physical and digital)
• Manage staff database.
• Ensure proper filing and confidentiality of personnel records
• Support HR audits and compliance checks
• Assist in payroll preparation including collation of attendance, leave, overtime, and allowances
• Support administration of employee benefits such as HMO, pension, and insurance
• Serve as a first point of contact for employee inquiries and HR-related issues
• Assist in handling staff complaints and escalate issues where necessary
• Support disciplinary processes and documentation
• Coordinate staff welfare initiatives and engagement activities
• Assist in organizing training programs.
• Maintain training records and track employee development needs
• Support performance appraisal and evaluation processes
• Ensure compliance with Nigerian labour laws and company HR policies
• Monitor validity of operational staff documentation (e.g., driver’s licenses, permits)
• Assist in preparing HR reports (weekly, monthly, and ad hoc)
• Schedule HR meetings and take minutes where required
• Provide general administrative support to the HR department

Requirements

• Bachelor’s degree or HND in Human Resources, Business Administration, or related field
• 1–3 years’ experience in HR or administrative role (transport/logistics experience is an advantage)
• Basic knowledge of Nigerian Labour Law
• Proficiency in Microsoft Office tools

Competencies:

• Strong organizational and record-keeping skills
• High level of confidentiality and attention to detail
• Effective communication and interpersonal skills
• Ability to multitask
• Problem-solving and conflict resolution ability.