Human Resources / Admin & Legal Manager at Chevron

Location: Lekki, Lagos

Responsibilities and Duties
Human Resources:

• Coordinates onboarding activities for new employees including documentation, file creation and provision of work tools;
• Ensures job descriptions are available for each role within the company and carries out annual update;
• Audits the human resources needs of departments in line with the company’s policy on hiring/recruitment and communicates the needs to the General Manager (GM);
• Coordinates and conducts entry/exit interviews for employees;
• Actively participates in employee management and dispute resolution process;
• Responsible for creating an open and enabling environment for employees;
• Educates employees on all company policies and procedures such as leave, attendance, and dress code;
• Submits yearly review of employees’ job functions and alignment with organizational goals;
• Coordinates employees’ leave process and ensures adherence to the company’s policy on leave management;
• Supervises the administrative unit staff by ensuring they are enabled to carry out their roles in accordance with their KJR;
• Handles all personnel issues and escalates unresolved issues to the GM for prompt resolution;
• Carries out duties as may be assigned by the GM;
• Prepares and provides timely reports to the GM.

Learning and Development:

• Liaises with line managers to assess the training needs of employees and communicates the needs in line with the company’s policy to the GM for approval.

Performance Management:

• Works with line managers to set and cascade key performance indicators to employees;
• Collates the company’s performance review results and manages documentation;
• Ensures monthly, quarterly, bi-annual or annual performance reviews are carried out by line managers.

Total Reward:

• Works with the company’s accountant to prepare payroll of all employees monthly;
• Prepares and sends payslip to employees monthly.

Administration:

• Maintains, manages, and updates all employees’ individual files both physical and electronic;
• Creates, manages and updates the company’s database with relevant information;
• Acts as the custodian of work tools;
• Ensures employees are provided with all the resources needed to carry out their job functions;
• Responsible for the effective management and supervision of all administrative staff;
• Ensures the proper management of workstations;
• Responsible for the management of the IT unit and provides support when needed;
• Ensures adherence to the company’s policies;
• Prepares monthly reports on activities carried out by the company and sends the reports to the General Manager.

Legal:

• Serves as a liaison between the company and external solicitors;
• Prepares legal documentation and reviews contracts and agreements;
• Responsible for managing files and contracts with vendors;
• Ensures proper filing of important company documents, including legal documents.

Qualifications and Experience

• Bachelor's degree (Law degree is preferred) from a reputable and accredited higher institution
• Certification in human resources would be an added advantage
• 3 - 5 years’ work experience in a similar role