Human Resource Manager at PPC Limited

Job Responsibilities

• Process monthly payroll accurately and on time for all employees, including full-time, part-time, and contract staff.
• Ensure timely remittance of all statutory contributions — pension (employer 10%/employee 8%, or as applicable) to employees' PFAs, 1% of total payroll to NSITF, and ITF training levy — while tracking annual training hours and spend to support the 1% ITF payroll contribution and reimbursement claims.
• Process NSITF, ITF and PENCOM Certificates of Compliance and ensure they are current and available for regulatory/contract purposes
• Prepare and submit the annual ITF training return within statutory deadlines
• Drive the effective operation of the Group’s HRIS by ensuring data integrity, adoption of the system across the Group and its subsidiaries and provide periodic and ad-hoc reports for decision making.
• Support all recruitment activities and ensure all vacancies are filled within agreed time frame
• Support the annual performance management cycle, including goal setting, mid-year reviews and year-end appraisals.
• Develop and implement labor relations policies and procedures
• Advise and assist other departmental managers on interpretation and administration of personnel policies and programs
• Maintain proper employee documentation, contracts, personnel files and HR records.
• Manage the employee lifecycle from onboarding through separation.
• Prepare monthly and periodic HR reports covering payroll, headcount, turnover and other key metrics.

Key Result Area 1- Payroll Management:

• Ensure payroll is processed accurately within approved timeline
• Manages all statutory deductions (tax, pensions etc.)
• Statutory deductions accurately calculated

Key Result Area 2- Compliance:

• Compliance rate – adherence to tax laws, labor regulations, and statutory deductions
• Zero regulatory penalties/sanctions across NSITF, ITF, PENCOM schemes
• Valid, up-to-date compliance certificates (NSITF, ITF, PenCom) at all times

Key Result Area 3- Performance Management:

• Support annual performance management effort of the business
• Support to ensure 100% completion of performance reviews within approved timelines.
• Ensure employees have clear, measurable and business-aligned objectives.

Key Result Area 4- Policy Management:

• Manage the administrative HR processes & policies
• Ensure HR alignment with organizational strategy
• Ensure compliance to safety and security procedures

Job Specifications

• Education:A minimum of bachelor’s degree is required. Master’s degree in Human Resources Management, Business, Public Administration, Industrial Relations, Organizational Psychology or any other related discipline would be an advantage.
• Professional Qualification:Membership of the Chartered Institute of Personnel Management (CIPM), Chartered Institute of Personnel Development (CIPD) and/or HR Certification Institute (HRCI).

Experience:

• 5 years of relevant and progressive HR generalist responsibility (i.e. handling compliance, payroll administration, recruitment and performance management)
• Practical experience with interpreting local labour laws.
• Experience working with HRIS and payroll systems.
• Strong analytical, numerical and reporting skills.
• Experience managing confidential employee and payroll information.
• Strong knowledge of HR policies, employee relations and HR controls.

Key Competencies Requirement:
Core Competencies:

• HR Compliance
• Payroll Management
• Performance Management
• Employment Law
• Compensation & Benefits
• HR Analytics
• Attention to Detail
• Confidentiality & Integrity
• Problem Solving
• Stakeholder Management

Behavioural:

• Must have excellent writing and communication skills.
• Must be able to work in teams / managing self and relationships.
• Must be emotionally intelligent to relate with colleagues.
• Ability to work independently on his/her initiative with problem-solving skills.
• Ability to work under pressure to deadlines and stress.
• Strong sense of personal integrity.
• Interpersonal skills
• Multitasking
• Time management
• Ability to work with minimal supervision.