Human Resource & Executive Assistant at Auldon Limited

Role Summary

• We are seeking a highly organized, proactive, and resourceful Human Resource & Executive Assistant to provide comprehensive support to the Director while overseeing key Human Resource and administrative functions within the organization.
• The ideal candidate will serve as a trusted partner to the Director, ensuring the effective coordination of priorities, projects, communications, and cross-functional activities.
• This role requires exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to thrive in a dynamic environment where priorities may shift frequently.

Key Responsibilities

Executive Support:

• Provide high-level administrative and operational support to the Director.
• Manage and coordinate the Director's calendar, appointments, meetings, and engagements.
• Prepare reports, presentations, correspondence, meeting materials, and other business documents.
• Coordinate activities, deliverables, and follow-ups across the Director's team and relevant departments.
• Track action points arising from meetings and ensure timely execution by responsible parties.
• Serve as a liaison between the Director and internal/external stakeholders.
• Conduct research, compile information, and prepare briefing materials to support decision-making.
• Attend meetings as required and document minutes, resolutions, and action items.
• Manage sensitive and confidential information with the highest level of discretion and professionalism.
• Support the planning, execution, and monitoring of strategic initiatives, special projects, and assignments delegated by the Director.
• Anticipate operational needs and proactively resolve issues to ensure the smooth running of the Director's office.

Human Resources:

• Coordinate recruitment activities, including job postings, candidate sourcing, interview scheduling, assessments, and candidate communication.
• Facilitate onboarding and offboarding processes to ensure a seamless employee experience.
• Maintain accurate and up-to-date employee records, HR documentation, and personnel files.
• Support employee engagement, performance management, training, and development initiatives.
• Assist with the implementation and communication of HR policies, procedures, and organizational guidelines.
• Prepare HR-related reports, correspondence, and documentation as required.
• Coordinate leave management, attendance tracking, and other employee administrative processes.
• Support employee relations matters and ensure timely resolution or escalation of issues where necessary.

Administrative & Operational Support:

• Coordinate internal meetings, events, training sessions, and company activities.
• Support the preparation of operational reports and departmental documentation.
• Monitor the progress of assigned tasks and projects, ensuring deadlines and objectives are achieved.
• Assist in improving administrative processes and operational efficiencies across the organization.
• Perform other duties and responsibilities as assigned by Management.
• Requirements
• Bachelor's Degree in Human Resources, Business Administration, Management, or a related discipline.
• Minimum of 2–4 years' experience in Executive Assistance, Human Resources, Administration, Operations, or a similar role.
• Strong understanding of HR processes and administrative best practices.
• Excellent verbal and written communication skills.
• Exceptional organizational, planning, and time-management abilities.
• Strong attention to detail and problem-solving skills.
• Ability to manage multiple priorities and work effectively under pressure.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office Suite and other productivity tools.

Key Competencies:

• Executive Support & Coordination
• Stakeholder Management
• Project Coordination
• Human Resource Administration
• Communication & Interpersonal Skills
• Time Management & Prioritization
• Problem Solving & Initiative
• Confidentiality & Professional Judgment
• Attention to Detail
• Adaptability & Resilience.