HR Officer at Medecins Du Monde

Location: Maiduguri, Borno

Job Responsibilities
HR Support:

• Receive and Track staff leave requests.
• Ensure attendance sheets are collected and submitted on weekly/monthly basis.
• Create and update national staff HR’s administrative files: Employment Contract, personal documents, leave documents, payslips etc.
• Support Performance review system and track documents.
• Ensure that soft as well as hard record is available in official files.
• Follow up of staff’s medical expenses refund in close collaboration with the Admin.
• Assist and promote employees understanding and adherence to MdM policies and procedures.

Recruitment:

• Finding different sources of candidates, and ensure of job posting physically and online.
• Assist managers in shortlisting candidates.
• Collect and track recruitment files.
• Organize interviews and participate in interview panels.
• Ensure References Check system is in place and done properly for each recruitment.
• Organize and ensure Induction for new joiners are completed.
• Manage and Update the national staff database and the paper work is kept in the files.
• Assist HR Coordinator in monthly Payroll preparation.
• Contract management of staff, MoH staff, and daily workers (including staff contracts, extension, amendments).
• Lease with Logistics to ensure the staff contact details list is up to date.

Leavers Management:

• Responsible for following up of a leaver process.
• Work with Logistics to ensure MdM property is returned.

Other:

• Develop filing system for administration department, and after validation of HR/Administrative Coordinator.
• Comply with MdM policies and practice with respect to code of conduct, safety and security and other relevant policies

Profile Required

• B.Sc in Human Resources Management or similar education;
• Minimum of 3 years of professional experience in Human Resources
• Experience of 2 year minimum in a similar position with an I.NGO is required.
• Experience in conflict or difficult contexts a distinct asset
• Excellent computer skills in Excel particularly (database management)
• Demonstrate a good understanding of recruitment processes
• Demonstrated experience in staff benefits administration
• Good understanding of labor legislation
• Good communication skills, detail oriented anda team player.

Others:

• Is responsible for the proper use and maintenance of assigned equipment
• Performs other additional duties on request of the Human Resources Coordinator
• Informs immediately the Human Resources Coordinator of any malfunctioning.

Languages:

• English: mandatory.