HR & Finance Operations Manager at Inspirive Technologies

Job Purpose

• The HR & Finance Operations Manager will be responsible for managing ITECH’s HR operations, staff administration, payroll coordination, budget tracking, expense monitoring, and compliance documentation.
• The role is designed to bring structure, control, accountability, and proper reporting across people management and company spending.

Key Responsibilities
HR Operations:

• Maintain complete and updated staff records.
• Ensure all employee files contain CVs, offer letters, job descriptions, certificates, IDs, contracts, and other required documents.
• Coordinate recruitment, interview scheduling, onboarding, confirmation, and exit processes.
• Track staff attendance, punctuality, leave, absenteeism, and disciplinary issues.
• Support management in enforcing company policies, staff conduct, and workplace discipline.
• Coordinate staff welfare, internal communication, and HR documentation.
• Work with department heads to identify staffing gaps and performance issues.

Payroll Coordination:

• Prepare monthly payroll inputs for management review.
• Track approved salary changes, deductions, allowances, bonuses, penalties, and reimbursements.
• Ensure payroll information is accurate before submission for payment.
• Maintain confidentiality on all salary and staff related matters.
• Coordinate with management on payroll timelines and payment records.

Budget & Finance Operations:

• Track monthly company budgets across departments, programs, projects, and operations.
• Monitor company expenses and compare them against approved budgets.
• Track vendor payments, staff reimbursements, procurement requests, and operational expenses.
• Ensure all payment requests have proper documentation and management approval.
• Prepare weekly and monthly budget reports for management.
• Flag overspending, duplicate expenses, unapproved spending, and poor cost control.
• Work with project owners to track project related spending and budget usage.

Compliance & Documentation:

• Support documentation for tax, pension, statutory deductions, employee records, and HR compliance.
• Ensure company HR policies, employment documents, disciplinary records, and staff files are properly maintained.
• Support the implementation of staff handbook, appraisal process, and internal policies.
• Ensure sensitive HR and finance documents are properly filed and protected.

Program Ownership

• The person will own the People, Budget & Compliance Program.
• This means the person will be responsible for measurable progress in:
• Staff records and HR structure.
• Recruitment and onboarding process.
• Payroll preparation and salary documentation.
• Attendance and discipline tracking.
• Department and project budget monitoring.
• Expense control and reporting.
• Compliance documentation.
• Weekly reporting to management.
• Limits of Authority
• The HR & Finance Operations Manager can prepare, track, review, report, and recommend.
• The person cannot approve salaries, vendor payments, recruitment, termination, bonuses, penalties, or company spending without management approval.
• Final approval must remain with management.

Key Performance Indicators

• Complete and updated staff records.
• Timely payroll preparation every month.
• Accurate budget and expense reports.
• Weekly HR and finance operations report.
• Reduction in unapproved or poorly documented spending.
• Improved attendance and staff discipline tracking.
• Better recruitment, onboarding, and exit documentation.
• Clear compliance records.
• Better project and department cost visibility.

Requirements
Ideal Candidate Profile:

• The ideal person should be mature, discreet, structured, and firm. The person must be able to manage sensitive HR and finance information without gossip, emotional decision making, or careless disclosure.
• This is not just a routine HR role. It is a control role. The person must help management keep people, payroll, spending, and compliance properly organised.
• A certification in HR & Accounts is an added advantage.

Required Skills and Experience:

• Minimum of 3 to 5 years experience in HR, admin, finance operations, business operations, or a similar role.
• Strong HR administration skills.
• Good knowledge of budgeting and expense tracking.
• Strong Excel or Google Sheets skills.
• Good documentation and reporting skills.
• High level of confidentiality.
• Strong communication skills.
• Firm personality with good follow up ability.
• Ability to work with department heads and enforce structure.
• Basic understanding of Nigerian labour, payroll, pension, tax, and compliance requirements.
• A certification in HR & Accounts is an added advantage.