HR Assistant at Solidarites International

Location: Maiduguri, Borno
Contract Start date: Projected contract duration is 2 Months - No extension

Goal / Purpose

• The HR Assistant assists and supports the HR Coordinator - Deputy in day to day managing general operational and administrative tasks in particularly recruitment and selection, contract management, payroll management, leave and attendance management, personnel management ; HR reporting etc.

Main Tasks
Human Resources Administration:

• Participate and support the recruitment process (complete cycle) for national staff, and ensure respect of recruitment process
• Keep informed of all documents and developments associated with employment law, employment in general, and staff training
• Ensure that HR policies and procedures are respected and understood at mission level
• Assist in the administrative and contractual management of personnel recruitment and hiring
• Organize, schedule and conduct the HR briefing and/or induction sessions
• Ensure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments)
• Take the necessary steps with authorities if required (registering personnel, submitting documents...)
• Consolidate the SI ID card needs and process accordingly

Payroll, Tax and Social Contributions Management:

• Coordinate monthly salaries calculation and payroll processing for the whole mission in collaboration with bases and HR Coordinator - Deputy
• Update and check the monthly related HR databases and payroll variables
• Ensure the payslips signature and archiving
• Ensure the monthly submission of all social and legal contributions to finance department and pension providers each month

Archiving:

• Ensure that staff personal files are kept up to date and archived according as per the proper guidelines; for the whole mission
• Ensure HR documents and files are ready in preparation for Audit
• Ensure hard and soft archiving, as well as ensuring the security of HR/administrative documents

Reporting:

• Prepare the monthly HR reporting pack, check and consolidate for the whole mission and send it to HR Coordinator – Deputy
• Ensure the respect of the HR monthly calendar
• Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
• Update monthly the International Staff FU and prepare the HR shuttle for HQ before HR coordinator – Deputy’s validation

Communication / Representation:

• Work closely with and support the Administrative Managers and assistants
• Ensure that relevant HR information are published on the information board
• Report to the HR Coo - Deputy any alerts concerning Solidarités International Staff and support the in the social dialogue
• Ensure the HR data and information confidentiality

Profile

• Education: B.Sc. Finance, Economics, Business Administration or related degrees
• Professional experience: 3 years of relevant experience (NGO/Private or Public sector) and 2 years of progressive experience in an INGO.
• Languages: English compulsory (Hausa – Added Advantage).
• Good knowledge of archiving & file/record management.
• IT skills: Basic knowledge in Homere, Excellent knowledge of MS Office software: Excel, Word, Outlook, Power Point.
• Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress
• Open to both Male and Female!

What We Offer

• Salary + Transport, Leave & housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.