HR Assistant at ICAP

ICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks highly qualified candidates to serve as Human Resource Assistant – Abuja, Nigeria. The incumbent will work with the Human Resource Manager and will be involved with HR programs and services including on boarding of staff and ensuring all pertinent HR information is timely collected, processed and updated and filed accordingly.

This is a locally employed position contingent upon availability of grant funding.

ICAP seeks highly qualified and experienced candidates to fill the HR Assistant position by May, 2021.

MAJOR ACCOUNTABILITIES:

• Assisting with on boarding of employees to the organization by conducting orientation in collaboration with the HR Manager. This includes ensuring Bio Data, Employee Record Forms, UNIs, ID cards, and other working tools are provided.
• Assisting with maintaining employee information, entering and updating employment data by ensuring all employee records are kept on file and updated at all times.
• Coordinating, collecting and tracking time-off forms for all ICAP employees and submit to HR Manager for checking.
• Provide support to the HR Manager in various aspects of the recruitment process
• Assisting with recording of all types of leave and updating of leave tracking system.
• Assisting in preparation and coordination of HR related in-house orientation, onboarding and training.
• Assist with coordination of exit clearances and handover of ICAP equipment from exiting staff.
• Compiling input for HR monthly report e.g. DIA System activations and payroll input etc.
• Liaising with Finance and Administration on staff issues relating to relocation allowance and other staff needs
• Create and maintain a database of all staff information, documents, expiration dates, etc.  and follow up with the appropriate people to get any missing documents or information
• Collect and submit the necessary documents for insurance enrollment and updating and ensure that staff have up-to-date insurance cards. 
• Act as liaison between staff and insurance providers to resolve any issues in accessing coverage and ensure proper tracking of all issues is maintained.
• Performing any other duties as may be assigned.

EDUCATION:

• University Degree (BSc., MSc. MA) or Diploma in Human Resources, Business Management, social sciences or any related field
• Minimum of 2 years’ experience working un similar role and
• Knowledge and understanding of Nigerian Labour and employment laws
• Computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook)

EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS:

• Demonstrable experience in HR information systems
• Ability to think innovatively.
• Excellent in communicating complex technical issues in a clear and understandable manner.
• Highly developed interpersonal, communication and good listening skills
• Ability to self-regulate and work under short notice.
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.

EXPERIENCE, SKILLS & PREFERRED QUALIFICATIONS:

• Very strong commitment to continuous learning
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Demonstrates a high degree of professionalism/integrity
• Experience working in HR and/or administrative support positions
• Excellent verbal and written communication skills
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
• Able to maintain confidentiality 
• Capacity for analysis, synthesis and reporting of large amounts of information

TRAVEL REQUIREMENTS:

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