HR/Admin Officer at Sahei Gender Development Initiative

Location: Northeast, Maiduguri

Duration: 6 months (July-December) with possible extension

Location: Northeast, Maiduguri

Duration: 6 months (July-December) with possible extension

Job Responsibilities

Human Resources:

• Ensure all recruitment policies and procedures are adhered to and recommend improvements.
• Review and prepare recruitment materials including job descriptions, job specifications, adverts and interview questions for positions to be filled.
• Carry out short listing, coordinate and participate in interviews.
• Conduct reference checks. And manage bio- data forms
• Manage all new hire employment forms.
• Maintains an active and organized data bank of applicants for various positions.
• Plan and conduct/coordinate new employee orientation including provision of information about policies, job duties, working conditions, opportunities for employee benefits etc.
• Assist to oversee the administration of the health benefits and pension program.
•  Collaborate with the Management Team on the management of the provider relationships.
• Conduct salary negotiations for new staff.
• Review all offers to selected candidates, ensuring equity within the different projects and Operations units.
• Communicate proposed salary changes to the CEO for approval.
• Process staff salaries, payments, volunteer stipends, and statutory remittances (PAYE, WHT, pension, NSITF).
• Review local payroll to ensure accuracy and timely submission of information.
• Ensure that all promotions are properly justified both technically and in terms of compensation.
• Support initiatives geared towards creation of a safe, healthy, and happy workplace such as open-door policy, trainings and safeguards that promote safety and security at workplace.
• Work with Supervisors/Managers to ensure that all new staff have set objectives for the probation period, manage due dates and decisions to confirm further employment.
• Manage the full cycle performance review cycle process and ensure that deadlines are met.
• Assist Supervisors/Mangers with managing performance issues.
• Management of staff exits, including conducting of exit interviews.

Operations:

• The HR/Administrative Officer is to ensure implementation of operational strategies including:
• Full compliance of administrative activities with SGDI regulations, policies and strategies.
• Support to the SGDI Head Office administrative business processes;
• Implementation of cost saving and reduction strategies in consultations with office management.

Office Coordination:

• The HR/Administrative Officer will ensure effective and efficient provision of project coordination activities which include:
• Coordination of logistics including booking of flight and hotel reservations, making arrangement for transportation, review of travel authorizations, documentation, and payments.
• Coordination and supervision of support staff (driver, office assistant);
• Presentation of thoroughly researched information for planning of financial resources for administrative services.

Asset Management:

• The HR/Administrative Officer will provide support to proper supply and assets management including:
• Coordination of assets management which includes coordination of physical verification of inventory items.
• Ensuring provision of reliable and quality office supplies.
• Proper inventory control; supervision of proper issuance of inventory items and supplies.

Office Management:

• Assist with meetings and discussions with partners as needed. 
• Ensure safety measures are maintained in the vehicle and office including First Aid and fire precautions.
• Attend monthly meetings and subcommittee meetings as required.

Qualification, Competencies and Knowledge:

• Bachelor’s degree in human resources management, Law, Social sciences
• At least 3 years’ experience in a HR generalist role
• Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.
• Demonstrated success and familiarity experience in NGO is particularly relevant.
• Demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.
• Integrity and friendly approachability.
• Able to maintain high level of confidentiality.
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment and meet competing deadlines.
• Demonstrated experience required working with NHF funded programs.
• Must have demonstrated understanding of Nigerian labor laws, NGO Act and other relevant laws.
• Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment and meet competing deadlines.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills in English.
• Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint and database management