HR/Admin Officer/Office Administrator at ITC Advisory Services

Job Summary:

We are seeking an experienced HR/Admin officer/Office Administrator to join our team. You will be responsible for overseeing the administrative tasks and HR functions of the company.

Key Responsibilities:

• Plan and coordinate administrative activities and daily operations of the firm.
• Ensure the company runs with legality and conformity to established regulations of all constituted government authorities
• Ensure that all employees are organized and satisfied in their work environment
• Identify and assess current and future training needs and develop training and development plans
• Maintain and update company databases and organize a filing system for important and confidential company documents

Liaising and building relationships with vendors in respect of business transactions with the organization and creating cost-efficient contracts.

• Oversee the recruitment process by preparing job descriptions, posting ads, managing the hiring process, and ensuring the right staff is recruited for the right position and function
• Develop and implement HR policies, procedures, and guidelines
• Prepare orientation/on-boarding program for newly recruited staff regarding the company's policies, processes, and procedures
• Initiate employee performance periodically and develop staff appraisal systems

Ensure adequate control over the use of all firm’s assets as well as their safety.

• Supporting firm-wide problem resolution and decision-making
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Manage the firm’s Social media handles for visibility, content creation etc

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• Maximum of 2-4 years of post-NYSC experience in an HR/Admin/Office Management role
• Excellent time-management, organization and people skills, high degree of flexibility, and excellent multitasking ability.
• Proficiency with office applications, and aptitude for learning new software and systems: i.e. recruitment tools/software, Canva, Graphic design/digital Marketing tools etc.
• Advanced computer skills and experience with managing the firm’s social media/website/online platforms.
• Excellent in record management; electronic and paper filing systems, Data base management
• Superior verbal and written communication skills, with an emphasis on tack and diplomacy
• Detail-oriented with strong problem-solving skills
• Proficient in Microsoft Office Suite (Word, Excel and PowerPoint)
• Proactive, punctual and reliable with multitasking abilities.
• Business driven, people focused, with exceptional influencing skills, presentation skills.
• Be Creative, Innovative and forward thinking.
• Not more than 30 years Old as at the date of this advert.