HR/Admin Officer at Greenfield HR Consulting

The HR/Admin Officer will be responsible for managing the human resource department of the company. This involves ensuring the company has the required number of staff and roles, ensuring staff are compliant with company rules and regulations, managing the day to day operations of the organization, managing staff performance and ensuring staff are productive and complete projects on time and within budget.

Job Responsibilities:

Recruitment and Selection:

• Support recruitment and selection process by working with the HR consultant and Managing Director to source and identify competent candidates for Agor Homes
• Creating Job descriptions and job adverts for vacancies
• Organising and conducting tests, practicals and interviews in collaboration with Heads of department, HR Consultant and the Managing Director

Employee Relations:

• Effectively manage the employment relationship with employees
• Effectively communication company policies to employees through Staff handbook and other communication channels
• Work in collaboration with the HR Consultant and MD to create a Staff Handbook and policy for the organization
• Implement and enforce company policies
• Manage the disciplinary process in line with the company policy as documented in the staff handbook
• Ensure discipline across the organization through constant enforcement of company policy and values, sanctioning violations and breach of company policies and values

HR Administration:

• Ensure proper documentation of all hired employees
• Ensure all employees have a staff file and the files are up to date with employee details
• Manage the day to day operations of the HR department
• Document and file interactions with staff such as leave applications, queries, promotions, etc.
• Manage applicable office expenses
• Ensure basic amenities are provided in the office

Office Administration:

• Work with the MD to manage the day-to-day operations of the business.
• Manage the procurement, storage, and disbursement of office supplies.
• Manage the store of the company for proper accountability.
• Manage daily office expenses and petty cash.
• Liaise with the MD and Heads of departments to ensure applicable resources are available for current projects as at when due.
• Follow up on departments and units on project timelines and deliverables, ensuring all hands are on deck to deliver jobs/projects on time and in full and within budget.
• Coordinate human, material, and financial resources to ensure projects are completed on time and within budget.

Organisational Culture:

• Work with the HR Consultant and Managing Director to create an integrated and cohesive work culture that drives and supports the achievement of the company’s business objectives
• Work with HR Consultant and MD to identify company values, Vision and mission
• Drive a positive and high performance culture across the organization
• Create a sense of accountability and responsibility across the organization through effective coordination, staff supervision and employee performance management

Staff Management:

• Effectively manage the staff of the company to achieve company’s business and commercial objectives
• Manage staff attendance and ensure staff resume as at when due, sanction late comers and absentees based on company policy as documented in the staff handbook
• Ensure applicable deductions are implemented for absenteeism
• Manage and record staff sick leave, annual leave, permissions, etc, to ensure proper record keeping and effective utilization of company time and resources

Performance Management:

• Implement an effective performance management system
• Outline KPIs for the management and Administrative staff in the company
• Create job profiles for all positions in the organisation
• Implement probationary assessment for new hires after 3 months of employment
• Coordinate performance appraisals for all staff twice every year (Mid-year and year end)

Training and Development:

• Create induction program to be implemented for all new employees of the company
• Organise periodic training for staff on soft skills, company values and work culture
• Identify training needs for the company and coordinate internal and external training for the business
• Drive personal and professional development of the staff
• Drive organisationl learning and growth across the business

Compensation and Benefits:

• Prepare staff monthly payroll based on staff salaries and attendance
• Manage staff benefits such as pension and HMO
• Manage staff welfare

Health and Safety

• Monitor and enforce safety practices across the company
• Ensure basic hygiene and sanitation is enforced in the premises
• Ensure the provision of basic amenities for the facility.

Requirements and Qualifications:

• BA/BSc/HND in a relevant discipline
•  3 – 5 years’ experience in HR Operations
• Excellent communication and interpersonal skills
• Excellent organisational skills
• Membership of CIPM is an added advantage
• Experience in the furniture industry or related sectors is an added advantage
• A self-starter, with the ability to lead self and others.