HR / Admin Officer at Firmcare

Job Brief

• We are urgently looking for an experienced HR & Admin Officer to join our team and support the day-to-day activities of our Human Resources department.
• HR & Admin Officer responsibilities shall include processing employee data, updating company policies and assisting in the hiring process.
• To be successful in this role, you should have solid organizational skills and be familiar with HR functions and applicable labor laws.
• Ultimately, you will make sure all HR /Admin operations run smoothly.

Key Responsibilities

• Maintaining physical and digital personnel records like employment contracts and new hire guides.
• Update internal databases relating to staff functions and information.
• Review and implement company policies and or distribute guidelines and FAQ documents about company policies to employees
• Schedule job interviews and contact candidates as required
• Prepare reports and presentations on HR-related metrics like total number of employees, status of guarantors, trainings achieved etc
• Develop and schedule training programs for employees
• Develop and maintain asset database of the company 
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Create regular orientations, reports and presentations on HR metrics regarding performance, turnover rates and turnaround time.
• Answer employees queries about HR-related issues
• Assist payroll department by providing relevant employee information such as leave of absence, sick days and work schedules etc.
• Arrange travel accommodations and process expense forms
• Participate in HR projects (e.g., help organize a job fair event)
• Schedule for staff appraisal and provide guidelines

Requirements and Skills

• B.Sc in Human Resources or relevant field
• 2 - 3 years work experience as HR & Admin Officer, HR Administrative Assistant or similar role
• Experience with HR software, like HRIS or HRMS
• Computer literacy (MS Office applications, in particular)
• Thorough knowledge of labor laws
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email and in-person communication skills