HR/Admin Manager at Costarchem Nigeria Limited

KEY PURPOSE OF JOB

• Ensure business growth through provision of a fully integrated and effective human resource services
• Ensure the current and future workforce capabilities and continuously championing enthronement of a performing workforce through attraction, development, retention and reward for talents.
• To plan, direct and manage the performance of COLTON GROUP human resource, as dictated by the overall corporate business strategy, so as to maintain and develop corporate business growth in accordance with the defined long term business strategy.
• Provide key indices around employees (direct and indirect) cost and service delivery capabilities to properly position for future planning.
• General coordination of the Human Resources and Administration development and sub-unit, subdivisions, and maintaining professionalism and sound working environment.
• Lead and ensure the facility management and general admin reflect the COLTON GROUP brand and efficiency.

MAIN RESPONSIBILITIES

Strategy formulation & implementation

• Support the overall process of management and corporate decision-making to ensure COLTON GROUP maximizes its short, medium and long-term profitability and returns to its shareholders through effective workforce engagement, talent and competencies.
• Liaise with other departmental heads on the implementation of the company’s strategic and operational plans with regards to human capital philosophy.
• Develop, review, and report on human resource strategy, ensuring the strategic objectives are well understood and executed.

Management of overall human resources & administrative functions including:

• Recruitment, Selection, placement and induction
• Management of staff establishment and manpower Planning and to ensure compliance with approved organizational structure and continuous review of the organogram to meet the current and future manpower inventory and expansionary strategy.
• Resourcing and recruitment policy procedures and processing.
• In conjunction with Heads of Departments, analyze and identify skill gaps and make recommendations as to whether these should be filled by development and training of existing staff/partners or by strategic and targeted recruitment.
• Training & Development, career planning and individual development plan.
• Identify organizational training needs, establish and co-ordinate a realistic training and development plan and budget.
• Develop an integrated management development training scheme for professional staff through internal/external resources.

Compensation and Benefits

• Coordinating with the Accountant and Heads of Departments to align proper and appropriate cost control of COLTON GROUP single biggest overhead with the provision of a salary review which rewards success and ensures the retention of a happy and motivated staff.
• Payroll management, bonuses, incentives and other employee recognition element.
• Coordinate monthly payment inputs and provide accounts department with required inputs to prepare for the staff salary/ wages
• Administration of staff welfare benefits: HMO, Pension, Performance Bonuses, birthdays, TGIF, us of recreational facilities, opinion surveys and feedbacks, etc.

Employee administration

• Undertake the appropriate administration in respect of the promotion of staff including the issuing of appropriate promotion guidelines, offer letters and contracts, confirmation letter, staff transfer, redeployment, leave matters, loan, and ensuring that the appropriate competitive remuneration packages are implemented.
• Establish and maintain an effective records management system, including attendance and punctuality, conduct and discipline, disciplinary measures, corporate culture and ethical guidelines.

Performance Management

• Coordinate and ensure implementation of performance Management Systems and Staff Appraisals-monthly analysis, quarterly, bi-annual and annual

HR Policy Development and Implementation

• Responsible for drafting, reviewing, developing, documenting, communication, interpretation and monitoring the implementation of approved Human Resource policies, processes and procedures
• Employee grievances/Engagement/Feedbacks:
• Negotiation and collective bargaining, employee opinion survey, etc.

Expenditure

• Present a yearly budget for management approval and prudently manage resources within those budget guidelines according to company policy and within ethical corporate governance guidelinesFacility Management & Administration
• Oversee the management and administration of the Human Resource office and staff
• HR Reporting, HR Dash boards/ People Analytics:
• Provide daily/weekly/monthly/quarterly reports in regard to human resources and budgeting in order to optimize opportunities, outputs and revenue.
• Provide people analytics with insights that support business drivers and performance.

Management of support services function including:

• Drivers/Office Assistant/Receptionist/Security
• Driver performance monitoring and reporting

People Management

• Build and lead an effective and cohesive operations team
• manage the performance of managers and team members within the department through the formal performance management system
• Self-development and continuing personal development

KNOWLEDGE

The incumbent must have proficient knowledge in the following areas:

• Human resource management
• Firm leadership and sound policy to ensure entrenchment and alignment
• People resourcing, performance management and engagement process
• HR Legal frameworks (Labour Act, Pension Reforms Act, ECA, ITF Act, etc)
• Management Information Systems
• Facility Management/Office Administration
• Organization Development/Performance management
• An understanding of relevant legislation, procedures and policies
• Learning and Development
• People Data Analytics

SKILLS

The incumbent must demonstrate the following skills:

• Effective communication
• Able to foster teamwork
• Negotiation skills
• Facilitation
• Consulting
• Computer literacy
• Good interpersonal relations
• Diplomacy

PERSONAL ATTRIBUTES

The incumbent must have the following personal attributes:

• Must be diplomatic and possess good communication skills
• Ability to deliver results
• Strategic thinker
• Ability to develop others and lead
• Firm and uncompromising, a model
• Have professional confidence

ANTICIPATED OUTCOMES OF ROLE

• Quarterly Employee Opinion Survey
• Coordination of Weekly Knowledge Sharing Session
• Coordination of Monthly Staff Get-together
• Quarterly Performance Management Tracking
• Review of KPIs
• HRIS update
• Staff engagement and turnover levels
• Update of policies; Review of templates and instruments; Talent management pipelines
• Preserving and review corporate culture; Timeliness and accuracy of reports
• Degree of effectiveness of HR/legal solutions; Personal Development plan achievement
• Overhead cost (Budget vs. Actual); Quality of staff in employment
• Workplace peace and harmony; Annual Retreat; Quarterly Strategy Review
• Extent to which policies are adhere to (compliance with regulations)
• Reliability of companywide documentation/contract agreement/SLA/MOU
• Extent to which corporate and individual performances are enhanced, sustained for business growth
• Learning and Development Programme

JOB REQUIREMENTS

EDUCATION

• Bsc/HND + Other professional membership
• Masters in related field

EXPERIENCE

• A minimum of 10 years’ experience as a Human Resource Manager

PROFESSIONAL MEMBERSHIP OR REGISTRATION

• A registered member of CIPM, CIPD, SHRM, NIM, NITAD
• HR Certification from any of the bodies listed above is desirable