HR/Admin Internship at International Medical Corps

Scope of work: 

The intern will support the HR/Admin department in the day-to-day management of the Abuja office. In this position the intern is expected to learn and support on the department’s daily administration routines and procedures while also focusing on the IMC’s overall mission.

HR Related

• Assist with onboarding and orientation of new hires in Abuja office.
• Documentation of new hires and file management
• Support with Scanning documents and updating the online staff database.
• Support with Filing, labelling of all files accordingly of hard copies of staff document.
• Support with compilation of Health Insurance and Life Insurance Documents

Administration

• Assist in coordinating booking and tracking of travels and accommodation as well & documentation of payment documents.
• Assist in following up with immigration and related statutory agencies for staff working and traveling permit
• Support in maintaining and managing IMC offices and guest houses, ensuring a clean, organized, and conducive working environment, and in accordance with relevant SOPs.
• Report to HR/Admin Officer on any repairs or equipment servicing.
• Support in mmanaging and supervising the cleaners and cook.
• Scanning of approved documents for relevant documentation and classifying in respective soft/hard file.
• Assist in organizing and coordinating meetings, workshops, and other events.

Documentation and Records Management:

• Assist and maintain efficient filing systems for both physical and electronic records on administrative matters.
• Support in ensuring proper documentation of official communications, reports, and other relevant documents.
• Support archiving processes and facilitate retrieval of records as needed.

Financial Administration, Payments, and Reconciliation:

• Assist in coordination with the finance team to ensure timely and accurate financial transactions for vendor payments.
• Prepare payments for staff hotel accommodation and follow up on reconciliation between Finance and relevant vendors.

Code of Conduct:

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adhere to those standards.

Safeguarding:

It is the shared responsibility and obligation of all staff to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, etc.. and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear, or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities:

  International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran.

Qualifications

 Education. –

• B.SC/B.A or HND in Social sciences
• Work Experience: Fresh graduate who has completed NYSC and is residing in Abuja.

Demonstrated Skills and Competencies

• Good computer skills (Excel and word).
• Excellent interpersonal, organizational and time management skills
• Ability to maintain highest level of degree of discretion and confidentiality

Language Skills: Fluent written and spoken English