HR / Admin Intern at International Rescue Committee (IRC)

Job Overview / Summary

• The HR/Admin Intern reports to the Senior HR Officer in Maiduguri.
• She/he supports the Senior HR Officer in managing all aspects of day-to-day HR operations in Maiduguri Field Office, assisting specifically with timesheet management and a sound filing and tracking system to conform to IRC standard.
• The main objective of the position is to ensure that HR functions conform to international best practices and IRC Way.

Key Working Relationships:

• Position Reports to: Senior HR Officer Position directly supervises: None
• Indirect Reporting: Senior HR/Admin Officer Other Internal and/or external contacts:
• None Internal: Payroll Team

Major Responsibilities

• Timesheet collation, checking and tracking
• Timesheet scanning and filing
• Filing of leave forms
• Checking of timesheets against leave forms
• Filing of onboarding documents
• Filing of contracts
• Management of personnel files

Qualifications

• B.Sc. / B.A Degree in Business Administration, Social Sciences or its recognized equivalent
• Excellent analytical, interpersonal and computer (Excel and spreadsheet) skills are required.
• Demonstrated success in multicultural environments is required,
• English Fluency required; Hausa is an added value

Skills and Competencies:

• Ability to work with others and to develop and maintain compatibility in teamwork.
• Work independently with initiative to manage high volume workflow.
• Perform detail-oriented work with a high level of accuracy.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
• Use a computer to enter and retrieve data and information accurately and rapidly.
• Working knowledge of in-country employment regulations, e.g., Nigerian labor law/employee relations statutes and capacity to apply them to IRC Nigeria.
• Strong knowledge in salary structure and development, benefits and compensation, surveys/benchmarking and job evaluation systems.
• Excellent written, oral and interpersonal communication skills with ability to work as a team member.
• Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.
• Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.