High-Performing Personal / Executive Assistant at KindHeart Agency

Role Overview

• We’re hiring a high-performing Personal & Executive Assistant to support a talent across daily operations, communication, and brand engagements. 
• This is a hybrid role combining personal assistance, executive-level support, and operational coordination.
• You’ll manage schedules, emails, travel, and external relationships, while conducting research and preparing insights or briefs that allow the talent to focus on creative and business priorities. 
• You’ll also liaise with brands, agencies, and partners—both locally and internationally—representing the talent professionally.
• This is not a passive assistant role: you’ll anticipate needs, problem-solve, and execute with minimal supervision.

Key Responsibilities

• Manage and prioritise the talent’s inbox and communication
• Liaise professionally with local and international brands, agencies, and partners
• Schedule and coordinate meetings, shoots, and travel plans
• Conduct research on brands, events, and opportunities, presenting findings in clear summaries
• Maintain trackers, internal systems, and operational documents
• Support social media, campaigns, and content coordination when needed
• Provide in-person support during meetings, shoots, or events
• Anticipate needs and proactively solve problems before they arise

Required Skills & Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or high-performing operations support
• Exceptional organisation, attention to detail, and reliability
• Excellent written and verbal communication skills
• Professionalism in representing talent with external partners
• Ability to work independently in a hybrid environment
• Proficient in Google Workspace, project management, and admin tools
• Discretion handling sensitive information.

Nice to Have:

• Experience in talent management, entertainment, or creative industries
• Experience coordinating social media, campaigns, or content schedules
• Experience liaising with high-profile clients or brands
• Familiarity with project management and workflow tools (Asana, Notion, Airtable)
• Work Structure:
• Full-Time: Monday–Friday, 10:00am–6:00pm
• Hybrid: Remote work with required in-person availability in Lagos
• Occasional weekends when talent has events or campaigns

Who This Role Is For

• A highly organised, proactive, and polished professional who can manage communication, operations, and external relationships with excellence. 
• If you thrive on keeping someone’s life and work running seamlessly, this role is for you.