Health Programme Manager at Lindii Peace Foundation (LPF)

Main Responsibilities

• The Health Program Manager is in charge of the implementation, follow up and overall supervision of the health program in Maiduguri as per LPF standard requirements and procedures.
• She/he ensures compliance with donor contracts and guidelines and initiates proposals and reports.
• She/he ensures the follow up of his/her budget lines, as well as a close collaboration with the logistic and administrative departments and a good team spirit.

Program Management:

• Provide leadership and managerial role to the overall implementation of the Health outcomes and project deliverables.
• Ensure development and implementation of all health activities in Monguno in accordance with the proposal, donor guidelines and LPF standards.
• Supervise the facilities in regards of their different needs especially considering assets, equipment, supply chain and operating aspects.
• Monitor the ongoing projects and supervise and monitor data collection processes and analyze the medical data on a regular basis and set up corrective measures in case of need, with the support of the MEAL teams.
• Analyse monthly budget monitoring (forecasts, expenditure monitoring, purchasing plans, etc.) for each donor/project. Guarantee the general consistency of the use of budget lines for program activities, for an effective and efficient use of resources, including financial and human, and of all assets.
• Participate in development of the health strategy for LPF in Monguno: sustainability of activities (transitional plan, exit strategy…), adaptability to the needs, project development.
• Ensure the quality and consistency of program activities implemented according to the needs, organizational policies, the Fundamental Humanitarian Standard, including gender, age, diversity and minorities issues, national and international standards, and available funds.
• Make sure that activities are implemented in holistic and integrated way.
• Ensure the establishment of the appropriate documentation and an effective archiving system of all processes and activities.
• Work in close collaboration with the technical program unit and with local partners (civil authorities, technical services, humanitarian partners, etc.) in the intervention areas.
• Work closely with the local partners to ensure capacity building where necessary, compliance with LPF procedures and smooth integration of different types of assistance.
• Actively participate in the sector meetings to share information on LPF activities and plans, coordinate with sector partners, and ensure compliance with sectoral guidelines.

Team Management:

• Provide technical support to all the medical teams.
• Ensure that all staff under his/her responsibility know and follow LPF policies and procedures related to his/her position.
• Organize regular team meetings, briefings, and debriefings with the medical teams, as well as inter-service meetings especially with support services and document all the discussions held for further reference.
• Maintain good inter-team communications, engender good team dynamics, and take suitable action when problems occur.
• Support team members professionally and monitor and support stress management and liaise with the field HR in case of any support needed.
• Ensure that work is planned and organized to meet organizational needs in the most efficient way possible;ensure team members receive an appropriate workload and work in accordance with local labour laws.
• Carry out performance reviews, give corrective feedback or capacity building as needed and take decisive action in case of poor performance.
• Plan and implement thematic specific trainings/capacity building/refreshers according to the identified needs for LPF medical staff in line with budget lines and donor guidelines.

Management of Medical Stock and Logistic Chain for Medical Purchase:

• Ensure the supervision of the clinic’s pharmacist (consumptions, orders & inventory) and ensure that supported health facilities receive drugs and consumables on time. Validate and cross check the consumption reports shared by the pharmacist on regular basis and discuss any discrepancies identified on regular basis.
• Ensure proper documentation and analysis of all pharmacy and medical stock reports.
• Ensure communication within medical team and pharmacy regarding stock analysis and needs.

Representation, Coordination and Communication:

• Facilitate and actively participate in the development of donor activity reports and proposals, ensuring timely and accurate submission. Represent the organization at relevant forums, medical meetings, and coordination mechanisms in Maiduguri, particularly during outbreaks, with a focus on health and nutrition clusters and other medical coordination platforms.
• Contribute to the preparation of various documentation, including program reports, factsheets, lessons learned, and other relevant materials, while providing comprehensive feedback to donors as required.
• Maintain close and beneficial working relationships with all relevant stakeholders: donors, national and international organizations, UN agencies, local authorities, SMoH, community representatives and organize regular meetings with district authorities as well as with the community leaders to ensure accountability, foster appropriation, and maintain a full adherence to LPF medical programs and strategy.
• Respect and apply internal reporting requirements, and contribute to external reports, as well as ensure quality control and contribute to monthly sitrep.

Skills Required
Training & Experience:

• Medical Doctor / Nurse / Midwife with experience in Public health and project management with at least 5 years’ experience.
• Significant experience in similar positions
• Experience in supervising health facilities
• Experience in program cycle management and budget follow up
• Experience in outbreak management and emergency response
• Experience/knowledge of the region is an asset

Technical /Managerial:

• Ability to have a global overview of a program (not only on medical plan)
• Ability to analyze an epidemiological context and propose relevant interventions
• Ability to take quick decisions according to the context in coordination with the team
• Ability to manage and motivate a team
• Proven ability to problem solving and lead teams through very challenging situations

IT:

• Excellent knowledge of the Windows environment (word, excel)

Languages :

• English is mandatory (oral and written)

Soft Skills:

• Ability to work in an international team
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Organizational skills
• Good writing and communication skills
• Ability to manage priorities
• Interest for Human Rights and International Humanitarian Law
• Capacity of respecting the traditions and local culture
• Capacity to work and to live in tense conditions (climate, cultural context, promiscuity, isolation)