Head Store Officer at DEDA Hospital

Job Objective

Responsible for all warehouse operations activities including purchasing, receiving, deliveries, coordinating stock, documenting store transactions, maintaining records, and effectively securing, controlling and monitoring all store assets to reduce shrinkage and loss.

Reports to

Procurement Officer, Accountant, Finance and Admin Director, Accounts Officers

Direct Report

All department on the use of items collected

Tasks & Responsibilities

• Receives requests from all departments for items needed. Release the items and ensures they are used up at the appropriate department
• Fills supply requisitions from different departments of the hospital as required
• Researches cost, quality, and availability of consumables, selects appropriate consumables and vendors and makes all comply with department’s guideline.
• Places purchase order based on competitive price and cost efficiency after approval has been given for such order
• Receives and inspects all incoming materials and reconciles with purchase orders; processes and distributes documentation with purchase orders; reports, documents and tracks damages and discrepancies on orders received.
• Receives, stores, tags and tracks surplus property.
• Receives and stores documents and confidential files; maintains record of approved document
• Answers questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property.
• Maintains clean sanitary and orderly storeroom. May make decisions regarding the physical layout of store room.
• Takes audit
• Takes daily stock of store items to prevent theft, stock out, rick of expiry, and risk of overstocking items in the store
• Prepares monthly stock analysis on inventory highlighting risk, mostly used items and others for decision making by management.

Requirements & Skills

• Minimum of Bs.c or HND in Accounting 
• Minimum 5 years relevant experience
• Meticulous competency in invoicing of services                                          
• Experienced in restocking merchandise  
• Outstanding Inventory management.     
• Excellent numerate skill.       
• Data entry skills