Head of Project Management Office (PMO) at AIICO Insurance

Job Description

• As the Head of the Project Management Office, your main duty is to establish and manage AIICO Insurance Plc's new Project Management Office (PMO) and you will be responsible for the design, setup and ongoing management of the PMO to agreed standards.
• The goal is to ensure efficient and effective project delivery across the organization, strengthening our capacity to achieve our strategic ambitions and business objectives.
• You will manage a team of project managers, overseeing their deployment to handle our most significant and complex projects. Additionally, you will be responsible for resource planning, providing ongoing support and escalation for the project managers, maintaining oversight of ongoing projects, and reporting their performance to senior stakeholders.
• You will also ensure the continuous improvement, integration and embedding of AIICO Insurance Plc's Project Management framework.
• A crucial aspect of your role will be developing the project management skills of teams within AIICO Insurance Plc. You will work with HR, Learning & Development, and Organizational Change teams to identify and remediate gaps in capacity and capability.

FUNCTIONS & RESPONSIBILITIES

• Lead the design and set-up of AIICO Insurance Plc’s project management office, establishing the PMO as a central function within AIICO Insurance Plc
• Assume overall responsibility for the performance and delivery of the mandate of the PMO.
• Ongoing management and continuous improvement of the PMO, ensuring that AIICO Insurance Plc has the project management capabilities to deliver large complex projects across our internal operations and strategic implementation.
• Serve as the overall enterprise Project Portfolio Manager and liaise with other interfacing business units to review, select, sequence and report change initiatives/projects to Executive Management
• Prepare, defend and manage the operational budget of the PMO
• Identify and develop opportunities for process enhancement and subsequently building/supporting business cases for change
• Facilitate the speedy resolution/mitigation of all issues and risks encountered in the delivery of various projects
• Lead, motivate, coach and monitor direct reports, business stakeholders and other project resources
• Lead the ongoing development of AIICO Insurance Plc’s project management methodology and toolkit
• Establish a consistent approach to oversight and performance reporting of largescale projects
• Manage central pool of project managers, leading the recruitment and onboarding of new project managers when relevant
• Drive Change management and adoption of changes from completed projects/change initiatives
• Establish and manage the Benefits Realization Framework for all projects within the organisation.
• Establish and manage the project selection and initiation framework to ensure all proposed and ongoing projects, are relevant and aligned with AIICO’s strategic objectives.
• 1Resource planning and deployment of project managers to projects, working closely with colleagues across AIICO Insurance Plc to understand the need for project management support .
• Work closely with colleagues across teams to ensure that robust project management principles are embedded in key processes (e.g. programme development and mobilisation) .
• Act as project management coach and advisor for the team and senior colleagues across AIICO Insurance Plc .
• Be an agent for change within AIICO Insurance Plc, driving forward continuous improvement and working closely with the wider Organisational Change team to mobilize and embed functional and cultural change.
• Keep abreast of internal and external developments and respond accordingly.
• Attend and contribute to supervision and appraisal process, meetings, training, and other organizational and management activities as required.
• Adhere to relevant legal and statutory requirements including the Data Protection Act (always ensuring an appropriate level of confidentiality), Health and Safety at Work Act (ensuring H&S of own and others at all times) and any other relevant/charity law.

QUALIFICATIONS

• Recognised project management qualification (e.g. PRINCE2, Agile, PMP, AMP etc.) /li>
• Bachelor's degree in Business, Administration, or a related field.
• At least 7 years of project delivery experience, including a minimum of 4 years of experience managing multiple projects simultaneously./li>
• Minimum of five (5) years experience in the industry

SKILLS / COMPETENCE REQUIREMENTS

• Excellent project management skills with significant experience in leading and project managing large complex projects and/or programmes
• Project Management expertise with a proven ability to apply a range of project management methodologies such as agile project management and scrum approaches. 
• Proven ability to establish credibility with senior stakeholders, excellent influencing skills to build and maintain relationships and work collaboratively .
• Excellent communication (written and verbal) and interpersonal skills with experience in producing reports and presentations for a senior audience, such as the Board of Directors and Senior management team.
• Excellent planning and organisation skills to be able to plan and organise work at both a strategic and operational level for yourself and your team, and to deliver work to agreed timescales and standards .
• Experience in leading programmes which contribute to organisational development, and/or capacity improvement .
• Experience in managing a team, providing excellent line management and support to direct reports.
• Excellent self-management skills to work independently, using own initiative and being flexible and adaptable.
• Understanding and experience in performance monitoring and reporting on the impact of activities.
• Good decision-making skills and confidence in making strategic and operational decisions.
• Proven success in the areas of change delivery, benefit realisation and business transformation.
• A thorough working knowledge of the efficiency agenda, value for money and business improvement.
• Ability to initiate and manage third-party agreements..