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  • Posted: Mar 30, 2023
    Deadline: Not specified
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    Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil W...
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    Head of Global Hub Finance

    The Opportunity

    • As the Head of Global Hub Finance, you will be responsible for transforming our approach to financial accounting, control and compliance, embedding a customer focussed approach, while ensuring we are protected financially and that we meet the statutory and regulatory compliance requirements on time.

    Main Responsibilities

    • Lead the transformation of GH financial accounting to ensure more straightforward, streamlined processes are adopted to minimize effort and complexity while maintaining accuracy and impact
    • Build training sessions for non-finance personnel to ensure they understand their responsibilities and end-to-end process
    • Transform the statutory accounting approach by building a comprehensive business understanding that is aligned with management reporting
    • Monitor and manage resources to ensure objectives are delivered according to schedule and within budget
    • Contribute to developing policies and processes and implement systems and process improvements
    • Develop and manage ongoing relationships with internal and external stakeholders to identify and deliver solutions that benefit all
    • Evaluate risk with sound business and commercial judgement
    • Champion change by role modelling the behaviour expected from all colleagues, develop and communicate plans to ensure the transition is successfully implemented

    Dimensions of the Role

    • Influences communicate with GH business leaders, their support staff, contractors/practitioners, non-finance colleagues (e.g. Information Technology) and periodically with COs and NOs.
    • Works collaboratively with the Strategic Finance Business Partners (SFBP) to ensure actuals are correctly reflected within the respective cost centre reports.
    • Leads a team of two direct reports with overall responsibility of approximately nine staff.
    • Reviewing and approving key outputs of all direct reports whilst maintaining a performance tracker for all direct reports. Identifies, approves, and provides training opportunities as required.
    • Sets out yearly staff objectives with follow-up and develops a succession planning strategy
    • Documents all finance processes with GH hub finance, with desktop procedures and instigates desktop
    • Creates a month-end management pack that details all control schedules for all balance sheet items and analysis for all income and expenditure items for PL.
    • Creates, or develops existing processes to collate non-finance data, e.g. Headcount for reporting purposes (internally & externally)
    • Manages all non-statutory external returns (e.g. ONS, VAT, etc.)
    • Works with the Gloabal Head of Accounting to finalize the GH corporate finance timetable.
    • Sets to standardize the month-end close processes (including aligning intercompany with accounts payable)
    • Works collaboratively, in conjunction with the SFBP, Project Finance, GH senior management teams and other functional senior managers in;
      • Reviewing monthly, quarterly, and annual submissions for completeness and accuracy
      • Setting up the management of GH Projects and Grants
      • Reporting on the quarterly/yearly analytical reviews of PL results, by Balance Sheet and Income and Expenditure submissions and preparing commentaries to explain significant movements – a key audience for these reports are the CEO, Regional Directors, the International Board and the Audit Committee.
    • Identifying and analyzing all other GH PII GL accounts for completeness and accuracy (e.g. Fixed Assets, etc.).
    • Leading the preparation of the year-end audit (timetable, audit schedule submissions, etc.,.) for PL and supporting the PII audit in terms of PII-specific deliverables, e.g. Fixed assets schedules, prepayments, accruals, leases, post-employment benefits, etc.
    • Approving all audit schedules before final submissions for audit.
    • Engaging with external auditors in managing the year-end process and audit queries.
    • Calculating the Deed of Covenant payments for PL and overseeing all PL tax calculations with PL's tax advisors.
    • Developing meaningful KPIs (timeliness, quality, accuracy, completeness, compliance with Plan policies, etc.) of the monthly/yearly processes for all GH-related finance activities.
    • Supporting the Global Head of Accounting to standardize workings through documentation process flows, control points and desktop procedures.

    Accountabilities
    Financial Oversight:

    • Strengthening financial oversight of GH finance by improving financial and technical performance

    Systems and Processes:

    • Key business user (subject matter expert) of Plan's SAP integrated financial system

    Plan Procedures and controls:

    • Ensuring GH finance COs comply with the Plan's accounting procedures, including delivery of training, resolving queries

    Annual Audit Process:

    • Acting as the focal point for auditors' queries on GH accounting
    • Liaising with all GH functional heads to ensure timely submission of all supporting documentation and performing appropriate quality checks before being shared with the auditors

    Other:

    • Ensures that Plan International's global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy, including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International's Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
    • Builds strong relationships with other support functions, such as Strategic Finance, People and Culture, Legal

    Problem-Solving

    • PII has an income of ~. €700m with operations across 58 countries and c. 360 programme locations. Accurate and timely financial information is critical to managing and controlling processes and identifying adverse trends and is reliant upon an excellent working knowledge of PII structures, PII's Member Organisations and related parties.
    • Over the next two year-ends, PII accounts will have data flows from a legacy and a new ERP system. These multiple sources of financial information will present unique challenges in ensuring the completeness and accuracy of reported numbers, which this role will assist in navigating.
    • Accounting decisions will involve the exercise of judgement, precise knowledge of the accounting standards and regulations, and the ability to apply this in practice.

    Key Relationships

    • This post primarily interacts with the Global Finance team at GH & SFBPs.
    • Externally interacts with the group external auditors and occasionally with CO external auditors.

    Technical Expertise, Skills And Knowledge
    Knowledge:

    • A professional Accounting qualification
    • Educated to first-degree standards.
    • Strong and proven accounting ability with knowledge of corporate accounting under US GAAP and IFRS.
    • Strong knowledge of and experience in applying financial accounting controls.
    • Knowledge and awareness of best practices, financial policies and procedures.
    • Demonstrated experience in INGOs financial management and exposure to multi-currency transactions and consolidations
    • Strong systems skills, preferably with knowledge of SAP or equivalent general ledger packages, reporting databases
    • Good analytical skills and ability to interpret financial information
    • Process efficiency focused, ability to streamline processes to maximize efficiencies, identify issues of the current process and implement improvement across the complex organization structure
    • Advanced knowledge of Microsoft Office, particularly Excel, Visio and PowerPoint

    Skills and Behaviours:

    • Exceptional ability to learn quickly.
    • Able to manage and prioritize multiple demands and tasks.
    • Able to communicate clearly and effectively with finance and non-finance staff at all levels, both verbally and in writing.
    • Ability to identify issues, consult others where appropriate and make sound decisions within the finance area, being fully accountable for such decisions.
    • Ability to work on own initiative and take ownership for completion of tasks.
    • Works well within a team.
    • Strong financial reporting design skills
    • Ability to produce reports and slide packs to a high presentational standard.
    • Promotes continuous improvement, innovation, and learning.
    • Able to work calmly under pressure, prioritize and work to tight deadlines.
    • Consistent approach to work and decision-making.
    • Able to develop and work to complex operating timetables.
    • Committed to Plan's work with an understanding of and being a role model for Plan's aims and values.

    Competencies
    Leadership:

    • Organizational understanding - Purpose, priorities, values and approaches
    • Ability to communicate complex matters simply and effectively, either verbally or in writing
    • Motivating and leading colleagues with and without authority
    • Establishes an environment of trust and problem-solving that allows the team to develop
    • Striving for lasting impact
    • Acts as a figurehead whilst working effectively as a member of diverse teams
    • The ability to prioritize and plan resources effectively
    • Makes decisions to support the organization's objectives
    • Inclusive and empowering
    • Imparting skills and knowledge
    • Ability to deliver under pressure to tight deadlines and manage ambiguity
    • Establishing measures and supporting others
    • Being open and accountable
    • Imparting skills and knowledge in a simple way that reflects local culture and language differences

    Method of Application

    Interested and qualified? Go to Plan International on jobs.plan-international.org to apply

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