Grants officer (M/F) at Medecins Du Monde

TASKS AND RESPONSIBILITIES:

Under the supervision of the general coordinator, you are responsible for donor proposals and reports writing. You work in close collaboration with the program coordinator and the desk at the HQ. You ensure compliance with donor requirements, rules and regulations dissemination and acceptance by key staff.

More specifically, you will be in charge of:

Donors proposals and reports Writing

Proposals

• Support and work together with the desk, the general coordinator and the program coordinator for the writing of any proposals
• Provide timelines and ensure timely submission to HQ
• Make sure that the proposal match MdM strategy in Borno
• Support the program coordinator by taking the lead in the writing of certain parts of the proposal (non-technical part) and help in the compilation of the different contributions
• Work in close collaboration with medical, logistics, HR and finance departments to ensure consistency among the different components of the proposal – i.e. logframe, budget, procurement needs, narrative
• Review the different contributions (especially from the program department), share comments to the team to ensure the quality of the document
• Make sure that all indicators are acceptable and target realistic, in collaboration with the program coordinator and the M&E supervisor
• Be the focal point at mission level for HQ (Desk, Public and Institutional Funding Unit, program support officer) and consider donor compliance and guidelines to ensure adherence

Donor reporting

• Support country mission in the coordination and the writing of donor reports
• Ensure timely submission of reports to HQ
• Ensure adherence to donor deadlines, including developing and disseminating timelines to relevant staff
• Follow up on mission-level reporting and ensure that documents are submitted on time
• Support the program coordinator by taking the lead in the writing of certain parts of the reports (non-technical part) and help in the compilation of the different contributions
• Work in close collaboration with medical, logistics and finance departments, to ensure consistency among the different components of the reports
• Act as a focal point for report related queries, e.g. templates and compliance, in collaboration with the Public and Institutional Funding Unit

Internal reporting

• Take the lead in the preparation of the monthly MdM situation report, by liaising with the different mission departments to get and review their contribution

Donor Engagement

• Maintain overview of all donor requirements, rules and regulations; ensure their good dissemination and acceptance by key staffs
• Carry out regular donor mapping exercises and in identify new funding opportunities in line with the country programme’s strategy
• Maintain a database of current and expected call for proposals
• On request of the general coordinator, approach relevant donors for potential funding
• On request of the general coordinator, attend to meetings with donors
• Support the mission in the organization of external audit or evaluation

Memorandum of Understanding (MoU)/Partnership Agreements

• Support the program coordinator in the writing of needed operational MOU or amendments (for instance: Ministry of Health, UNICEF, other INGO or UN agency)
• Take the lead in the preparation or review of MOU between MdM France and other MdM chapters
• Act as focal point for HQ and liaise in priority with the Desk, the legal department and the international network

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract
Fixed-term contract
Duration : 6 months

Starting date: June 1st 2020
Gross monthly salary: 2.548 euros

• Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Guesthouse housing
• 22.5 RTT (recovery days) per year
• 5 weeks of paid leaves per year
• Break policy every 3 months
• Health insurance (60% covered by MdM, 40% by the employee)
• Insurance (repatriation…)
• Médecins du Monde promotes trainings and internal mobility
• Single posting

SKILLS AND EXPERIENCE NEEDED:

Training & Experience

• Master degree in the following or related field: development, international relations, humanitarian management
• At least 2 years of experience in a similar role
• Experience of writing proposals/reports
• Demonstrated experience of coordinating and preparing strong narrative and financial reports for a variety of donors
• Experience developing and working with project budgets
• Understanding of donor compliance, especially for OFDA, GMOFA, ECHO
• Experience in humanitarian and development context highly appreciated
• Experience in multi-donors’ budgets and multi-countries grants
• Training and capacity-building experience
• Soft skills
• Excellent level of communication both written and oral
• Good personal organizational skills, including time management, and ability to meet deadlines
• Ability to work under a minimum of supervision, autonomous
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Organisational skills, rigor, detail oriented
• Ability to classify and to manage priorities
• Listening and diplomacy skills
• Team spirit
• Ability to work in unstable and volatile context
• Hard skills
• Excellent knowledge of Windows environment (word, excel)
• Languages: English is mandatory, knowledge of French would be an asset.
• You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED

• Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
• MdM stands up for the integration of people living with disabilities and fights against discrimination.