Grants and Compliance Manage at The Health Strategy and Delivery Foundation (HSDF)

Job Summary

• The Grants and Compliance Manager is responsible for overseeing all aspects of grant management and ensuring compliance with relevant regulations and policies.
• S/He will collaborate with internal teams, external stakeholders, and funding agencies to develop grant proposals, manage grant funding, monitor program compliance, and ensure accurate and timely reporting.
• The Grants and Compliance Manager plays a crucial role in optimizing grant opportunities, mitigating risk, and maintaining high standards of compliance within the organization.

Responsibilities

Grant Management:

• Support the development of grant proposals, including drafting budgets, project plans, and supporting documentation.
• Coordinate and collaborate with cross-functional teams to gather information and support the development of comprehensive grant proposals.
• Ensure grant proposals align with organizational objectives and comply with funding agency guidelines
• Track and manage grant application deadlines, submissions, and follow-ups
• Lead in the preparation of a consolidated organization-wide annual budget phased into months

Compliance:

• Monitor compliance with regulatory requirements, policies, and procedures related to grants management
• Stay updated on relevant laws, regulations, and best practices affecting grants and compliance.
• Develop and implement internal controls, processes, and policies to ensure compliance with grant terms and conditions.
• Conduct periodic audits and assessments to identify and address compliance gaps or risks.
• Provide guidance and training to staff on compliance requirements related to grants management.

Reporting and Documentation:

• Ensure accurate and timely reporting of grant-related financial reports including project burn rate analysis.
• Prepare and submit financial reports and other documentation as required by funding agencies.
• Maintain comprehensive records and documentation related to grant activities, expenditures, and outcomes.
• Collaborate with program teams to reconcile grant expenses, track budgets, and resolve discrepancies.
• Assist in the preparation of annual budgets and forecasts related to grant funding.

Relationship Management:

• Foster positive relationships with funding agencies, partners, and stakeholders involved in grants management.
• Serve as the primary point of contact for grant-related inquiries, clarifications, and communications.
• Collaborate with program managers to ensure grant programs are aligned with strategic objectives.
• Participate in meetings, conferences, and workshops related to grants management and compliance.

Risk Assessment and Mitigation:

• Identify potential risks and challenges associated with grants and compliance.
• Develop risk management strategies and mitigation plans to address identified risks.
• Implement internal controls and procedures to minimize the risk of non-compliance.
• Conduct periodic risk assessments and implement necessary corrective actions.

Qualifications

• Bachelor’s Degree or its equivalent in Finance, Business Administration, or a related discipline. An advanced degree is preferable and would be considered a stronger advantage.
• Proven experience – minimum of seven (7) years in grants management, compliance, or a related field.
• Strong knowledge of grant regulations, compliance frameworks, and funding agency requirements.
• Excellent understanding of financial management principles, budgeting, and reporting.
• Exceptional attention to detail and strong analytical skills.
• Excellent written and verbal communication skills.
• Proficient in grant proposal development and budgeting.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong organizational and project management skills.
• Proficient in using relevant software applications and tools (such as MS Office, SAP, etc.).
• Experience in nonprofit organizations, government agencies, or similar environments is a plus.
• Professional certification(s) in grants management or compliance (e.g., Certified Grants Management Specialist) is an added advantage.