Front Desk / Reception Officer at Ren San & Co.

Job Summary

• The Front Desk / Reception Officer serves as the first point of contact for guests, visitors, and clients at a Hospitality Business. This role is responsible for creating a warm, professional, and luxury guest experience while ensuring the smooth coordination of front office operations and guest communication.
• The successful candidate will manage guest check-ins and check-outs, reservations, inquiries, bookings, calls, emails, and day-to-day front desk activities while maintaining a high level of professionalism and customer service. The Front Desk Officer will also coordinate with housekeeping, maintenance, kitchen staff, and operations management to ensure apartments are guest-ready and all guest requests are handled efficiently.
• This role requires a highly presentable, eloquent, organised, and service-oriented individual who can multitask effectively, maintain composure under pressure, and represent the brand professionally at all times.

Key Responsibilities
Guest Relations and Customer Service:

• Welcome and attend to guests and visitors professionally.
• Handle guest check-in and check-out processes efficiently.
• Respond to guest inquiries, reservations, and requests promptly.
• Provide accurate information regarding apartment availability, services, and facilities.
• Ensure guests receive exceptional hospitality and customer service at all times.
• Handle complaints and escalate issues appropriately when necessary.

Front Desk Administration:

• Manage incoming calls, emails, WhatsApp messages, and guest correspondence.
• Maintain accurate booking schedules and guest records.
• Process payments, invoices, and related documentation where required.
• Coordinate room allocations and occupancy schedules.
• Ensure the reception and waiting areas remain neat and presentable.
• Maintain confidentiality of guest and company information.

Operational Coordination:

• Liaise with housekeeping regarding room readiness and cleaning schedules.
• Coordinate with maintenance teams on facility-related concerns.
• Communicate operational updates to management and relevant departments.
• Support daily operational activities and administrative tasks.

Performance Expectations

• Professional handling of guests and visitors.
• Accurate management of reservations and guest information.
• Timely response to inquiries and guest concerns.
• Smooth coordination with operational departments.
• Maintenance of luxury hospitality standards at the front desk.

Qualifications and Experience

• OND / HND / Bachelor’s Degree in Business Administration, Hospitality Management, or related field preferred.
• Minimum of 3 years’ experience in front desk, customer service, hospitality, or administrative roles.
• Strong knowledge of Microsoft Office applications and digital communication tools.
• Excellent spoken and written English communication skills.

Candidate Requirements:

• Male or Female.
• Must be highly presentable and well-groomed.
• Strong communication and interpersonal skills.
• Must possess confidence, composure, and professionalism.

Key Skills and Attributes:

• Eloquence and strong communication ability.
• Customer-service orientation.
• Professional appearance and conduct.
• Strong organisational and multitasking skills.
• Attention to detail and accuracy.
• Ability to work under pressure.
• Strong interpersonal skills and emotional intelligence.

Working Conditions:

• Full-time role based in Maitama, Abuja.
• Working hours are 8:30 AM – 6:00 PM.
• Shift flexibility may occasionally be required.
• Fast-paced hospitality environment requiring professionalism and responsiveness.