Front Desk Admin / HR Assistant at OBSIDIAN Capital Limited

Role Overview

• As the Front Desk Administrator / HR Assistant, you are the face of OBSIDIAN.
• You’ll be the first point of contact for guests, vendors, and callers, while also supporting HR operations behind the scenes.
• From greeting visitors to helping onboard new hires, this role blends admin precision with people-first energy.
• This is a full-time, onsite role based in our Ikoyi office.
• It requires a high level of organization, discretion, and professionalism.
• You’ll need to stay on top of multiple moving parts, stay calm under pressure, and always show up with a welcoming attitude.

Key Responsibilities
Front Desk Operations:

• Welcome and attend to all in-person visitors professionally and promptly.
• Operate the main phone line,ensure it’s active by 9:00 AM and closed by 5:00 PM daily.
• Screen, route, and follow up on incoming calls, messages, and inquiries.
• Maintain a tidy and organized front desk and reception area.
• Log visitor entries, manage deliveries, and coordinate with vendors and service providers.
• Support meeting room scheduling and ensure readiness for internal/external meetings.

Administrative Support:

• Track and replenish office supplies and cleaning materials in collaboration with Admin and Facility teams.
• Handle filing, of office documents.
• Maintain calendars for HR appointments, interviews, assessments, and general office activity.
• Monitor office maintenance needs and liaise with the Facility Manager for prompt resolution.

HR Assistant Duties:

• Assist with interview scheduling, candidate communication, and basic recruitment coordination.
• Support employee onboarding—prepare welcome kits, manage forms, and organize workspace set-up.
• Keep employee records updated—attendance logs, leave trackers, contact lists, etc.
• Assist with drafting HR letters and internal memos under supervision.
• Coordinate minor staff engagement tasks e.g. birthday reminders, celebrations, and HR events.
• Maintain confidentiality on all personnel and company-related matters.

Qualifications
Education & Experience:

• Bachelor’s Degree in Human Resources, Business Admin, or a related discipline.
• 1 - 2 years experience in an administrative, HR support, or reception/front desk role.
• Previous experience in a professional or corporate environment is compulsory.

Skills & Attributes:

• Excellent communication and interpersonal skills.
• Impeccable grooming, poise, and a pleasant demeanor.
• Strong multitasking and organizational abilities.
• Tech proficiency - MAC OS; Keynotes, Numbers, Pages
• Proactive, detail-oriented, and dependable.
• Trustworthy, emotionally intelligent, and discreet with sensitive information.