Fleet Officer at Elizabeth Maddeux

Role Overview

• The Fleet Officer will be responsible for the day-to-day management, maintenance scheduling, and regulatory compliance of the organization’s vehicle fleet.
• This role is central to ensuring operational continuity, driver accountability, and cost control across the fleet function.
• The successful candidate will combine strong administrative discipline with a practical understanding of vehicle management and logistics operations.

Key Responsibilities

• Maintain accurate and up to date records of all fleet vehicles, including documentation, licensing, and insurance status.
• Schedule and monitor routine vehicle maintenance and service to minimize downtime.
• Track fuel consumption and vehicle utilization to identify cost-saving opportunities.
• Coordinate driver assignments, schedules, and adherence to route plans.
• Ensure all fleet vehicles and drivers comply with relevant regulatory, safety, and company policy requirements.
• Investigate and document incidents, accidents, or vehicle faults, escalating as required.
• Liaise with mechanics, vendors, and service providers to ensure timely and cost-effective repairs.
• Prepare periodic fleet performance and cost reports for management review.

Required Qualifications & Competencies

• Bachelor's Degree or HND in Logistics, Transport Management, Business Administration, or a related field.
• 2 – 4 years’ experience managing a fleet of ten or more commercial vehicles Experience with GPS tracking or telematics systems.
• Working knowledge of vehicle maintenance scheduling and fleet management software.
• Familiarity with relevant road transport regulations and documentation requirements.
• Proficiency in Microsoft Excel for tracking and reporting.
• Strong organizational and record-keeping discipline.
• Sound judgement in managing driver conduct and resolving operational issues.
• Effective communication skills for liaising with drivers, vendors, and management.
• Ability to remain calm and decisive when responding to incidents.