Fleet Officer at Catholic Relief Services (CRS)

Job Summary:

You will coordinate the movement of assigned Country Program’s (CP) owned and leased fleet and drivers to assist with meeting all travel and transportation needs in support of the delivery of high-quality programming to the poor and vulnerable. You will help ensure the safety and security of passengers and transported goods, support safeguarding of the organization’s motorized assets and all other resources related to fleet operations and minimize risks and liabilities.

Roles and Key Responsibilities:  

• Communicate and collaborate with staff to schedule and coordinate vehicle movements, assess and plan routes, and assign drivers to ensure optimal resource use and meet program needs per required schedules and standards.
• Apply all vehicle management operating procedures in compliance with agency travel and vehicle-related policies, local legal requirements, and donor regulations.
• Supervise and coach assigned drivers to ensure safe and secure driving and strict adherence to CRS vehicle policies.
• Monitor and report on the physical security of all motorized assets, spare parts, and fuel.
• Perform regular diagnostic checks of all motorized assets and take action for timely and quality maintenance and repair. Review stocks of fuel, spare parts and equipment inventory and provide recommendations for acquisition and/or replacement.
• Coordinate and assist to obtain vehicle customs clearance, registration, insurance and plates. Supervise and facilitate the maintenance of all records related to the fleet and fleet operations. Review required documentation for accuracy and completeness and file per established standards.
• Maintain the Vehicle Management System for proper accountability. Prepare reports to assist decision-making for effective and efficient fleet management, as well as disposal and acquisition recommendations.
• Physically receive and implement receipt and put away of purchased goods on Insight upon receipt of supporting documents using the relevant Insight persona.
• Maintain inventory management, stock control and inventory reports related to goods movement, damage, or loss and implement CRS cycle counts and inventory management actions on Insight. 

Required Languages - English; Hausa  

Travel - Must be willing and able to travel up to 75%.     

Knowledge, Skills and Abilities  

• Service-oriented with focus on meeting customer needs
• Well-organized and able to manage multiple tasks.
• Very good negotiation and relationship management skills
• Proactive, resourceful, solutions-oriented and results-oriented

Preferred Qualifications  

• Experience in minor vehicle maintenance and repair.
• Excellent knowledge of road traffic regulations, road network and road safety best practices.
• Ability to perform minor mathematical calculations
• Proficient in MS Office package (Excel and Word).

Basic Qualifications  

• High School Diploma required. Bachelor’s Degree in relevant field preferred.
• Minimum of 2 years work experience in fleet/transportation role.
• Valid driver’s license with clean driving record