Fleet Officer at Catholic Relief Services (CRS)

Job Summary

• You will coordinate the movement of assigned Country Program’s (CP) owned and leased fleet and drivers to assist with meeting all travel and transportation needs in support of the delivery of high-quality programming to the poor and vulnerable.
• You will help ensure the safety and security of passengers and transported goods, support safeguarding of the organization’s motorized assets and all other resources related to fleet operations and minimize risks and liabilities.

Roles and Key Responsibilities:

• Communicate and collaborate with staff to schedule and coordinate vehicle movements, assess and plan routes, and assign drivers to ensure optimal resource use and meet program needs per required schedules and standards.
• Apply all vehicle management operating procedures in compliance with agency travel and vehicle-related policies, local legal requirements, and donor regulations.
• Supervise and coach assigned drivers to ensure safe and secure driving and strict adherence to CRS vehicle policies.
• Monitor and report on the physical security of all motorized assets, spare parts, and fuel.
• Perform regular diagnostic checks of all motorized assets and take action for timely and quality maintenance and repair. Review stocks of fuel, spare parts and equipment inventory and provide recommendations for acquisition and/or replacement.
• Coordinate and assist to obtain vehicle customs clearance, registration, insurance and plates. Supervise and facilitate the maintenance of all records related to the fleet and fleet operations. Review required documentation for accuracy and completeness and file per established standards.
• Maintain the Vehicle Management System for proper accountability. Prepare reports to assist decision-making for effective and efficient fleet management, as well as disposal and acquisition recommendations

Key Working Relationships:

• Internal: Head of Office, Head of Admin, Head of Supply Chain, Admin Manager, Procurement Manager.
• External: Vendors

Basic Qualifications

• High School Diploma required. Bachelor’s Degree in relevant field preferred.
• Minimum of 3 years work experience in fleet/transportation role.
• Valid driver’s license with clean driving record.

Preferred Qualifications:

• Experience in minor vehicle maintenance and repair.
• Excellent knowledge of road traffic regulations, road network and road safety best practices.
• Ability to perform minor mathematical calculations
• Proficient in MS Office package (Excel and Word).

Knowledge, Skills and Abilities:

• Service-oriented with focus on meeting customer needs.
• Well-organized and able to manage multiple tasks.
• Very good negotiation and relationship management skills
• Proactive, resourceful, solutions-oriented and results-oriented.

Required Languages:

• English and Hausa. Kanuri strongly preferred.

Travel:

• Must be willing and able to travel up to 10 %.

Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship.

What We Offer

• CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.