Fleet Manager at Resource Intermediaries Limited

Job Summary

• The Fleet Officer is responsible for overseeing the day-to-day management and operation of the company’s vehicle fleet. 
• This includes coordinating vehicle maintenance, ensuring compliance with safety regulations, managing fuel consumption, monitoring driver performance, and assisting in the planning and scheduling of transportation operations. 
• The Fleet Officer ensures that the fleet operates efficiently, cost-effectively, and within regulatory requirements, with a focus on safety and sustainability.

Key Responsibilities
Fleet Management:

• Oversee the maintenance and servicing of the company’s fleet of vehicles.
• Ensure vehicles are regularly inspected and maintained to meet safety and operational standards.
• Track fleet utilization and ensure maximum operational efficiency.
• Manage vehicle documentation including insurance, registration, and other relevant paperwork.

Compliance & Safety:

• Ensure all vehicles comply with local and national regulations (e.g., safety, emissions, and licensing).
• Monitor and enforce safe driving practices among drivers.
• Ensure that vehicles undergo regular safety inspections and maintain compliance with safety standards.
• Keep updated on changes in transportation laws and regulations and ensure the f leet is compliant.

Fuel Management:

• Monitor fuel consumption, ensuring fuel efficiency goals are met and implementing corrective actions where necessary.
• Track fuel usage, manage fuel cards, and identify opportunities to reduce fuel expenses.

Driver Coordination & Training:

• Oversee driver scheduling and ensure optimal route planning.
• Provide ongoing driver training, including safety protocols, eco-driving techniques, and compliance with traffic laws.
• Monitor and report on driver performance, including accident records, fuel efficiency, and adherence to schedules.

Fleet Reporting:

• Maintain accurate records of fleet operations, including vehicle maintenance, repairs, fuel usage, and driver performance.
• Prepare regular reports on fleet activities, costs, and performance for senior management.
• Assist in the preparation of budget forecasts and fleet cost analysis.

Vendor & Supplier Management:

• Manage relationships with external vendors, including maintenance providers, fuel suppliers, and vehicle leasing companies.
• Negotiate contracts and service agreements to ensure cost-effectiveness and high quality service.

Fleet Planning & Optimization:

• Assist in the planning and purchasing of new vehicles or replacement vehicles as needed.
• Analyze fleet performance and make recommendations for improvements, such as new technologies or vehicle models.

Emergency Response:

• Coordinate emergency vehicle support, including breakdowns and accidents.
• Ensure prompt resolution of any issues that may impact fleet availability or safety. 

Qualifications

• Education: Bachelor's Degree in Logistics, Business Administration, Transport Management, or a related field is preferred. 
• Relevant certifications in fleet management or logistics are a plus.

Experience:

• Proven experience in fleet management, transportation, or logistics (typically 3-5 years).
• Experience in managing drivers, vehicle maintenance, and safety compliance.
• Strong knowledge of local transportation laws and vehicle safety regulations.

Skills:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficient in fleet management software and Microsoft Office Suite.
• Strong problem-solving and analytical abilities.

Licenses / Certifications:

• Valid driver’s license
• Certification in fleet management (e.g., from the National Institute for Automotive Service Excellence, or similar) is a plus.

Other Requirements
Licenses/Certifications:

• Valid driver’s license o Certification in fleet management (e.g., from the National Institute for Automotive Service Excellence, or similar) is a plus.

Physical Requirements:

• Ability to inspect vehicles and lift up to 20 kg.
• Willingness to travel locally to visit maintenance facilities, inspect vehicles, and meet with drivers.

Work Environment:

• Office setting with occasional site visits to inspect vehicles or meet with vendors.
• Must be available for emergency responses and after-hours support when required.